Job Description – Personal Secretary Position -+91-XXXXXXXXXX, B.Com P.A or Secretaryship are most welcome with 4 years experience.

Personal Secretary

We are seeking a highly organized, professional, and trustworthy Personal Secretary to provide comprehensive administrative and secretarial support to senior management.

Key Responsibilities Executive Support

- Manage the executive's daily calendar, appointments, and meetings.
- Coordinate travel arrangements, accommodation, and itineraries.
- Screen phone calls, emails, and correspondence.
- Meeting Management
- Attend management meetings and board meetings.
- Take accurate shorthand notes during meetings.
- Prepare Minutes of Meeting (MoM) promptly and circulate them to concerned stakeholders.
- Track action points and follow up on pending tasks.

Documentation & Records

- Maintain confidential files, records, and correspondence.
- Organize digital and physical documents.
- Draft official letters, notices, and internal communications.
- Maintain meeting schedules and document archives.

Coordination

- Liaise with internal departments and external stakeholders.
- Coordinate meetings with clients, vendors, and government officials when required.
- Follow up on management instructions and ensure timely execution.

Required Qualifications

- Bachelor's Degree in any discipline.




- Diploma/Certification in Secretarial Practice is preferred.
- Certification in Shorthand and Typewriting is an added advantage.

Experience

- 3–8 years of experience as a Personal Secretary or Executive Secretary.
- Proven experience in shorthand writing and preparing Minutes of Meeting.
- Experience working with senior management is preferred.

Required Skills

- Excellent shorthand writing speed (minimum 80–100 words per minute preferred).
- Fast and accurate typing skills.
- Excellent written and verbal communication in English.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Valuable drafting and documentation skills.
- Strong organizational and time-management abilities.
- Ability to maintain confidentiality and professionalism.
- Excellent follow-up and coordination skills.
- Attention to detail and accuracy.

Preferred Attributes

- Professional appearance and positive attitude.
- Ability to work under pressure and meet deadlines.
- Strong interpersonal and communication skills.
- High level of integrity, discretion, and confidentiality.
- Proactive, dependable, and self-motivated.

Pay: ₹18,000.00 - ₹35,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Executive Assistant to Director (India)
🏢 Seyyon bull
📍 India