Role & Responsibilities:
Coordinate with the Logistics, Accounts, Purchase, and Export teams to ensure timely dispatch of materials, while keeping the sales team and customers informed of dispatch status.
Prepare quotations and proforma invoices for both domestic and international customers.
Maintain accurate and up-to-date records of purchase orders, invoices, and all related customer communications.
Coordinate the timely availability and dispatch of marketing collaterals, promotional materials, labels, sample bottles, test kits, and other sales support items.
Provide backend support for exhibitions, trade shows, seminars, and other promotional events by ensuring the availability of required materials.
Coordinate with the Accounts team to obtain daily payment updates for domestic and international customers and assist in customer ledger reconciliation.
Share invoices, customer ledgers, Material Test Certificates (MTCs), weekly sales reports, periodic sales reports, and outstanding payment reports with the sales team and customers.




Manage the recent vendor registration process by coordinating with customers and internal departments.
Maintain and update ISO-related documentation, including the Inquiry Register, Customer Complaint Register, and Minutes of Meeting (MoM).
Manage promotional materials and ensure their availability for sales activities, exhibitions, seminars, and other marketing events.

Preferred Candidate Profile
3 - 5 years of proven experience in a Sales Coordinator or Sales Support role.
Experience working in a B2B business setting is preferred and will be an added advantage.
Solid coordination skills with the ability to work effectively across multiple departments.
Excellent communication, organizational, and time management skills.

Desired Skills & Competencies
Sales Reporting & MIS
Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, Data Analysis)
Cross-Functional Coordination
Documentation & Record Management
Strong Follow-up Skills
Attention to Detail and Accuracy

📌 Senior Executive Sales Co Ordinator Gujarat
🏢 Zydex
📍 Gujarat