Position Purpose

The TSM Program Coordinator serves as the vital operational engine and central

communication hub of the music school. This role is responsible for executing end-to-end

communication across all stakeholders, maintaining flawless academic data systems,

and ensuring total operational rigour on a day-to-day basis. The coordinator directly tracks

institutional milestones, supports leadership executing strategic frameworks, and ensures

no operational task falls through the cracks.

Key Responsibilities & Performance Pillars

1. 360-Degree Stakeholder Communication & Liaison

- Students & Parents: Act as the primary, high-responsiveness point of contact for

student cohorts and parents. Manage enquiries, issue formal academic updates,

handle grievances, and communicate critical curriculum expectations.

- Faculty & Teachers: Facilitate daily coordination with faculty regarding scheduling,

lecture deliveries, grading timelines, and pedagogy compliance.

- The Dean's & Assistant Dean’s Office: Maintain an active, fluid communication loop

with the Dean’s office. Directly assist the Assistant Dean's office by scheduling

reviews, preparing strategic briefs, and aligning departmental initiatives with

university-wide policies.

2. Project Management, Milestone Tracking & Accountability

- Task Tracking: Implement and manage tracking systems (e.g., Gantt charts and

project boards) to log, monitor, and enforce internal deadlines for the TSM team.

- Agenda & Action Logs: Attend critical planning meetings, accurately document

decision logs, assign clear ownership, and proactively follow up with team

members to ensure compliance.

- Executive Preparation: Prepare high-quality multimedia presentations, slide decks,





spreadsheets, and reporting materials for the Dean, Board, and internal academic

audits.

3. Data Management & Academic Infrastructure

- Data Stewardship: Act as the custodian for all TSM institutional data, including

student academic records, curriculum files, credit mapping spreadsheets, and

faculty hours.

- LMS Maintenance: Coordinate with internal tech teams and external partners to

oversee Learning Management System (LMS) data, student profiles, and course

materials

4. Daily Academic & Operational Rigor

- Schedule Enforcement: Supervise daily operations to ensure classes, juries, audits,

and performance showcases run precisely on time and up to university standards.

- Resource Alignment: Coordinate the physical and digital infrastructure needed for

classes, including music labs, studio spaces, and exam systems.

Required Skills & Qualifications

- Experience: 2–4 years of experience in academic operations, project management,

or high-level programme coordination (experience in premium higher education or

creative arts institutions is a major plus).

- Tools: Mastery of Microsoft Office Suite (Excel, PowerPoint, Word) and project

management tools (Asana, Trello, or Jira).

- Communication: Elite verbal and written communication skills; ability to remain

composed, authoritative, and empathetic when dealing with students and parents.

The ability to speak Marathi would be an asset in this position.

- Attributes: Highly organised, detail-orientated, and capable of operating under high

pressure with a strong commitment to academic rigour.

Pay: ₹50,000.00 - ₹70,000.00 per month

Perks:

- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 TSM PROGRAMME COORDINATOR (India)
🏢 Vijaybhoomi University
📍 India