We’re seeking a proactive, friendly, and dependable Receptionist & Admin Executive who will serve as the first point of contact at our Gurgaon office while keeping daily office operations running smoothly. This role is ideal for someone who enjoys interacting with people and thrives in a quick-paced environment. You’ll play a crucial dual role — offering a warm welcome at the front desk while handling essential administrative responsibilities behind the scenes.
Key Responsibilities:
Front Desk & Reception Duties:
Greet and assist visitors, employees, and clients with a skilled, friendly demeanor.
Manage visitor logs and ensure compliance with security protocols.
Answer, screen, and route incoming phone calls.
Oversee meeting room scheduling and setup for internal and external meetings.
Maintain a clean, organized, and inviting reception area.
Office Administration & Support:
Resolve day-to-day operational issues such as Wi-Fi downtime, maintenance needs, or supply requests.
Coordinate with external vendors, facility management, and internal admin teams as needed.
Manage courier and delivery logistics—receiving, sorting, and dispatching packages.
Assist in organizing team events, celebrations, and office activities in collaboration with HR/admin.
Handle procurement and inventory of office supplies, licenses, and stationery.
Support HR in interview scheduling and onboarding coordination as required.
Ideal Skills & Qualities:
Excellent communication and interpersonal skills; professional yet approachable.
Highly organized and detail-oriented with the ability to multitask efficiently.
Proactive mindset with a “get-things-done” attitude.
Comfortable using basic tech tools such as Google Workspace, Slack, and office management systems.
Previous experience in a startup or quick-paced company environment is a plus.
What You’ll Bring:
A warm, energetic presence that makes everyone feel welcome.
A strong sense of ownership and responsibility over the reception and administrative areas.
A willingness to jump in wherever needed to ensure a seamless workplace experience.