Job Summary

We are looking for an experienced Administrative Officer to manage the overall administration of our Research & Development (PhD Assistance) organization. The candidate will be responsible for ensuring smooth office operations, coordinating with different departments, supporting management, maintaining administrative records, and improving office processes.

Key Responsibilities

- Manage the day-to-day administrative operations of the organization.
- Supervise office administration and ensure smooth workflow.
- Coordinate with HR, Sales, Technical, Finance, and Customer Support teams.
- Develop and implement administrative policies and procedures.
- Monitor office facilities, housekeeping, security, and maintenance activities.
- Manage office assets, inventory, stationery, and vendor coordination.
- Prepare administrative reports and submit them to management.
- Organize meetings, prepare MOM (Minutes of Meeting), and follow up on action items.
- Ensure all office records, files, and documents are maintained accurately.
- Coordinate travel arrangements, accommodation, and event management when required.
- Support management in planning, budgeting, and administrative decision-making.
- Monitor employee attendance, leave records, and office discipline.




- Handle government-related documentation and coordinate with external service providers.
- Ensure compliance with company policies and administrative standards.
- Identify process improvements to increase office efficiency and productivity.

Required Qualifications

- Bachelor's Degree in Business Administration, Commerce, or any related field.
- MBA is preferred.
- 5–10 years of experience in Administration, Office Management, or Operations.
- Experience in managing office administration independently.
- Experience in handling multiple departments and reporting to senior management.

Required Skills

- Strong leadership and team coordination skills.
- Excellent communication and interpersonal skills.
- Good knowledge of MS Office (Excel, Word, PowerPoint).
- Strong documentation and reporting skills.
- Problem-solving and decision-making ability.
- Time management and multitasking skills.
- Vendor and facility management.
- Office administration and compliance management.

Preferred Experience

Candidates with experience in Education, Research & Development, PhD Assistance, Training, IT Services, Consulting, or Service-Based Organizations will be preferred.

Job Type

- Full time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

- Flexible schedule

Work Location: In person

📌 Administrative Officer (India)
🏢 PANACORP SOFTWARE SOLUTIONS
📍 India