Key Responsibilities:
Reception Duties:
Greet and welcome visitors, clients, and guests in a qualified and courteous manner.
Handle all incoming phone calls and redirect them to the appropriate departments or individuals.
Administrative Support:
Perform data entry, filing, and document management tasks.
Schedule and coordinate appointments, meetings, and conference rooms.
Prepare and distribute internal and external correspondence, including emails and memos.
Office Management:
Maintain the cleanliness and organization of the reception and waiting areas.
Order and manage office supplies and inventory.
Assist with office events, meetings, and other organizational activities.
Security and Safety:
Monitor and control access to the office premises and report any suspicious activities.
Record Keeping:
Maintain accurate records of visitors, phone calls, and other interactions.
Manage and update contact lists and databases as required.