The Documentation Executive will be responsible for managing and coordinating all approval-related documentation activities for real estate projects. The role requires strong organizational skills, accuracy in document preparation, and efficient tracking of approval submissions and records.
KRA: Task / Activities
- Prepare application forms, covering letters, challans, and submission documents for approvals.
- Maintain inward and outward registers, approval trackers, and document movement Records on a daily basis.
- Coordinate preparation of drawing submission sets and ensure all annexures are attached correctly.
- Organize and maintain department-wise files, checklists, and document control systems.
- Ensure proper file numbering, documentation accuracy, and timely submission support.
- Coordinate with consultants, architects, and approval teams for required documents and updates.
KPI: Performance Metrics
- Accuracy and completeness of submission files.
- Timely maintenance of approval trackers and records.
- Zero missing annexures or documentation errors in submissions.
- Proper organization and retrieval of approval files and records.
- Timely coordination and support for approval processes.
Required Skills
- Robust knowledge of approval documentation processes and file handling.
- Good computer knowledge with proficiency in MS Office and document management.
- Robust organizational and record maintenance skills.
Preferred skills
- Experience in real estate approvals or back-office coordination.
- Familiarity with approval submission formats and checklists.
- Basic understanding of DTCP / CMDA / LPA documentation procedures.