Job Summary:
The Office Admin is responsible for managing the day-to-day administrative operations of the branch, ensuring smooth coordination between Sales, Service, Logistics and HR while maintaining accurate records and supporting business operations.
Key Responsibilities:
Manage daily branch administrative activities.
Prepare quotations, purchase orders, sales orders, invoices, and delivery documents.
Coordinate with the warehouse for stock availability and dispatches.
Maintain inventory records and asset registers.
Coordinate with the service team for installation, preventive maintenance, and service calls.
Maintain customer records, service reports
Handle branch petty cash, expense records, and vendor bills.
Coordinate with the accounts team for collections, payments, and customer outstanding reports.
Maintain employee attendance,
leave records, and other HR-related documentation.
Ensure timely submission of branch reports to the Head Office.
Handle courier management, office supplies, housekeeping, and facility management.
Maintain statutory and company records as per organizational policies.
Skills Required:
Solid communication and coordination skills.
Positive knowledge of Microsoft Excel, Word, and ERP/CRM software.
Excellent organizational and documentation skills.
Ability to multitask and meet deadlines.
Basic knowledge of inventory management and billing processes.