Role & responsibilities

Role Overview

We are seeking a proactive and detail-oriented Operations & Administration Executive to support office administration, sales coordination, procurement, vendor management, customer communication, documentation, and day-to-day business operations. This role is ideal for candidates with 02 years of experience who are eager to learn and contribute across multiple business functions.

Key Responsibilities
Office Administration
Manage daily office administration and office facilities.
Maintain office records, files, inventory, and documentation.
Coordinate meetings, couriers, travel, and office logistics.
Support employee onboarding documentation and administrative tasks.
Sales Coordination & Client Engagement
Prepare quotations and follow up to convert inquiries into orders.
Coordinate with customers regarding pricing, deliveries, and order status.
Maintain customer records and CRM.
Support repeat business through regular follow-ups.
Procurement & Vendor Management
Identify and evaluate suppliers.
Obtain quotations and negotiate pricing and delivery timelines.
Maintain supplier database and purchase records.
Coordinate purchase orders and vendor communication.
Marketing & Business Support




Support email campaigns and promotional activities.
Assist in lead generation and maintain marketing databases.
Documentation & Compliance
Maintain quotations, invoices, purchase orders, COAs, and compliance records.
Ensure proper filing and documentation.
Operations & Process Management
Prepare MIS reports.
Coordinate with internal teams for smooth execution.
Track inquiries, quotations, procurement, and pending tasks.

Preferred candidate profile

Key Skills & Requirements
Solid communication and organizational skills
Proficiency in MS Excel, Word, Outlook, and email
Ability to multitask and coordinate with multiple stakeholders
Positive follow-up and problem-solving skills
Positive attitude and willingness to learn

Preferred Qualifications
Bachelor's degree in Business Administration, Commerce, Pharmacy, Chemistry, Life Sciences, or related field.
02 years of experience. Freshers are welcome to apply.

Key Performance Indicators (KPIs)
Administrative efficiency
Quotation response time
Vendor database quality
Customer follow-up effectiveness
Documentation accuracy
Operational support and reporting

📌 Operations & Administration Executive Uttar Pradesh
🏢 Agnitio Solutions
📍 Uttar Pradesh