Role & responsibilities
Prepare and process sales invoices, estimates, sales orders, transfer orders, and E-way Bills accurately using Zoho Books and internal software.
Maintain invoicing records, dispatch documents, and order details in Excel and Google Sheets.
Verify product details, quantities, pricing, discounts, and margins before generating invoices.
Coordinate with the Sales, Warehouse, and Purchase teams to ensure smooth order processing and timely billing.
Maintain proper documentation to support audits and statutory compliance requirements.
Monitor and maintain branch-wise inventory records and ensure stock accuracy in the accounting system.
Track inventory shortages, damages, and adjustments and update records accordingly.
Assist in GST calculations, branch-wise GST return preparation, and TDS calculations.
Support GST reconciliations, e-commerce wallet reconciliations (Amazon, Blinkit, etc.), and statutory compliance activities.
Record bank transactions accurately and perform monthly bank reconciliations.
Prepare customer and vendor account reconciliations and follow up for pending purchase invoices.
Assist in landed cost allocation, customs duty accounting, and expense booking.
Verify loan records, salary data,



reimbursements, and supporting documents.
Maintain employee expense records and process corporate credit card expense entries.
Coordinate with vendors and customers to resolve payment and reconciliation discrepancies.
Follow up with internal teams and customers for outstanding invoices and billing-related queries.
Update cash flow reports regularly and assist in preparing financial reports, including Profit & Loss and Balance Sheet schedules.
Support month-end closing activities, internal reporting, audit documentation, and ensure compliance with company accounting policies.

Preferred candidate profile
Bachelor's degree in Commerce (B.Com), Accounting, Finance, or a related field with 1 To 3 years of experience in Accounts, Invoicing, or Finance Operations.
Valuable knowledge of GST, TDS, bank reconciliation, invoicing, MS Excel, Google Sheets, and accounting software such as Zoho Books, Tally, or ERP systems.
Solid attention to detail, valuable communication skills, and the ability to coordinate effectively with internal teams, vendors, and customers while meeting deadlines.

📌 Accounts & Invoicing Executive Maharashtra
🏢 Pupscribe Enterprises
📍 Maharashtra