Job Description – Back Office Incharge

Position: Back Office Incharge

Experience Required: 2–5 Years

Salary Range: ₹30,000 – ₹40,000 per month

Location: [Specify Location]

Department: Operations / Administration

Employment Type: Full-Time

Role Overview

We are looking for a highly organized and detail-oriented Back Office Incharge to manage daily administrative operations, support internal teams, and ensure smooth functioning of back-end processes. The ideal candidate should have robust coordination skills, proficiency in documentation, and experience handling operational workflows.

Key Responsibilities

Administrative & Documentation

Manage and maintain company records, reports, and documentation.

Prepare MIS reports, daily/weekly operational updates, and data summaries.

Handle filing, data entry, and digital record maintenance.

Ensure accuracy and consistency in documentation and data management.

Operational Coordination

Coordinate with internal departments for seamless workflow and task execution.

Support HR, Accounts, and Project teams with required documentation and data.

Monitor ongoing tasks and follow up with concerned teams for timely completion.

Back Office Management

Oversee daily back-office functioning and ensure compliance with company processes.

Maintain inventory of office supplies and coordinate with vendors when required.

Manage email communication, schedules,



and internal correspondence.

Client & Vendor Support

Assist in preparing quotations, invoices, purchase orders, and related documents.

Follow up with vendors/clients for pending documents or approvals.

Support customer service teams with backend operations and data.

Reporting & Tracking

Generate performance reports and submit them to management on time.

Track operational KPIs, project progress, and pending tasks.

Highlight any bottlenecks or issues and assist in process improvements.

Required Skills & Qualifications

Graduate in any discipline (Bachelor’s degree required).

2–5 years of experience in back-office operations or administrative roles.

Proficiency in MS Office (Excel, Word, PowerPoint) and email communication.

Strong organizational and multitasking abilities.

Good written and verbal communication skills.

Ability to work independently and handle multiple responsibilities.

Attention to detail with accuracy in data and documentation.

Additional Requirements

Ability to maintain confidentiality.

Strong coordination and follow-up skills.

Problem-solving attitude with a proactive approach.

Benefits

Competitive salary within the range of ₹30,000–₹40,000 per month.

Opportunity to grow within the organization.

Supportive and structured work environment.

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