We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the Founder. The ideal candidate will manage schedules, coordinate with senior stakeholders, follow up on key projects, and ensure seamless day-to-day execution so the Founder can focus on strategic growth.

This role requires exceptional communication skills, attention to detail, discretion, and the ability to handle multiple priorities simultaneously.

Key Responsibilities

Executive Support
Manage the Founder’s calendar and appointments.
Coordinate meetings, travel, and itineraries.
Prepare meeting agendas and record minutes.
Ensure timely follow-up on action items.

Communication
Draft professional emails, WhatsApp messages, presentations, and official letters.
Coordinate with government officials, business partners, vendors, and internal teams.
Screen calls and prioritize communication.

Project Coordination
Track ongoing business initiatives and deadlines.
Coordinate with different departments to ensure execution.
Maintain project trackers and prepare weekly status reports.

Research & Documentation
Conduct market research.
Prepare reports, presentations, and briefing notes.




Organize digital files and confidential documents.

Administrative Management
Manage expense records and reimbursements.
Coordinate events and meetings.
Handle confidential information with complete discretion.

Founder Support
Remind the Founder about significant follow-ups.
Track commitments and pending tasks.
Assist in personal scheduling whenever required.

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Skills Required
Excellent spoken and written English
Solid MS Excel, Word & PowerPoint skills
Comfortable using AI tools like ChatGPT
Google Workspace proficiency
Solid internet research skills
Excellent coordination ability
Professional etiquette
High attention to detail
Ability to work under pressure

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Preferred Qualifications
Graduate (MBA preferred but not mandatory)
2–5 years experience as Executive Assistant/Founder’s Office/Project Coordinator
Experience working directly with CXOs is an advantage

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Personality Traits
Highly organized
Smart communicator
Fast learner
Resourceful
Positive attitude
Problem solver
High ownership
Trustworthy
Calm under pressure

📌 Secretary / Executive Assistant Guwahati (India)
🏢 Urjja One PowerTech
📍 India