Event Pipeline Management

Maintain a live event pipeline tracker in Zoho CRM — all upcoming GEC events, target delegate counts, current confirmation counts, days to event

For each event, build and manage the 3x target delegate list (if target is 50, list is 150) from the CIO database with Research Analyst support

Set up event invitation sequences in Brevo — save-the-date, formal invitation, reminder cadence

Track RSVP status in real time; produce weekly event pipeline status report for CSC Head and Dubai Events team

Manage the Event Pipeline Agent outputs — review automated sequence performance; override or escalate where needed

Attendee Communication

Manage all attendee-facing communications post-RSVP: logistics pack, agenda, hotel block details, travel information

Create and manage a WhatsApp group for confirmed attendees (T-7 days before event); send daily updates in the 48 hours before event

Manage the T-3 day reminder sequence; confirm final headcount with Dubai Events team

Coordinate name badge production, seating arrangements, and registration desk preparation with Dubai Events team

Speaker & VIP Coordination

Support the CIO Relationship Manager with speaker logistics — travel, hotel, AV requirements, session briefing documents

Manage speaker confirmation process:



session brief sent T-30 days; presentation/bio collected T-14 days; final AV check T-3 days

Coordinate with event sponsors on delegate attendance commitments and branding deliverables checklist

Post-Event

Compile final attendance report: confirmed vs. showed up, no-shows, last-minute additions; submitted to Dubai Events team within 24 hours

Trigger post-event survey sequence via Brevo; compile NPS and feedback results within 5 days

Flag high-engagement attendees to CIO Relationship Manager and GEC Digital Ops Executive for follow-up

Requirements

Must-Have

2–4 years of experience in event coordination, operations management, or project management

Exceptional organisational skills — can manage 5–8 concurrent event timelines without confusion

Solid written English — attendee communications reflect GEC's premium brand

Proficiency with email marketing tools (Brevo, Mailchimp, or similar) for sequence management

CRM experience — able to manage pipelines, update records, and run reports in Zoho CRM or similar

WhatsApp Business and basic digital communication tools proficiency

Strongly Preferred

Prior experience in B2B events, conference management, or hospitality management

Experience managing C-level or VIP attendee communication

Familiarity with event registration platforms

📌 EVENT PIPELINE EXECUTIVE (India)
🏢 GEC MEDIA GROUP
📍 India