Job Objective

The Administrative Executive is responsible for supporting the Administration Manager in the effective execution of day-to-day administrative operations, ensuring the efficient management of office facilities, assets, vendors, logistics, and support services. The role contributes to maintaining a safe, organized, cost-effective, and productive work workplace across the organization.

Specific responsibilities:

- Assist the Administration Manager in the day-to-day administration of the Corporate Office and branch locations.
- Ensure office premises, workstations, meeting rooms, and common areas are maintained in a clean, safe, and professional condition.
- Coordinate office maintenance, repairs, housekeeping, pest control, landscaping, and security services.
- Monitor the availability of office utilities and ensure uninterrupted administrative support.
- Coordinate preventive and breakdown maintenance of office infrastructure, furniture, electrical fixtures, air-conditioning systems, office equipment, and other facilities.
- Conduct periodic inspections to identify maintenance requirements and ensure timely resolution.
- Maintain records of maintenance schedules, service reports, and warranties.
- Supervise and coordinate the Company's fleet of vehicles and drivers to ensure efficient day-to-day operations.
- Plan and allocate driver duties based on operational requirements.
- Coordinate and monitor the periodic maintenance, servicing, repairs, insurance,



and statutory compliance of company vehicles to ensure safety, reliability, and uninterrupted availability.
- Coordinate with vendors for facility management, housekeeping, security, maintenance, courier, travel, and other administrative services.
- Obtain quotations, compare proposals, and assist in vendor selection as per company procurement procedures.
- Verify vendor invoices and coordinate with the Finance Department for timely payment processing.
- Coordinate procurement of office supplies and services in compliance with company policies.
- Maintain administrative files, contracts, agreements, licenses, permits, warranties, and service records.
- Ensure systematic filing and retrieval of administrative documents.
- Prepare administrative reports, MIS, and documentation as required by the Administration Manager.
- Perform any other administrative duties assigned by the Administration Manager.

Qualification

- Any UG degree with relevant experience
- BBA/MBA in Operations/Management preferable

Experience

- 3 - 5 years experience in a similar role

Age

35-45 years

Gender

Male

Technical skills

MS Office, internet and email applications.

Language skills

- Good written and oral communication skills in regional language & English.
- Hindi would be an added advantage

Functional skills

- Good interpersonal skills
- Sound understanding of office management process
- Team player
- Negotiation skills
- Multi-tasking and attention to detail

📌 Administration Executive (Kerala)
🏢 Jos Alukkas
📍 Kerala