Job Description

Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with

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Location: Bangalore

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Experience: 5–10 Years

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Compensation: ₹5–8 LPA

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Experience

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- 5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.
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Role Summary

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We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations.

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Key Responsibilities

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Executive Support

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- Manage complex calendars, appointments, and meeting schedules for senior leaders.
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- Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries.
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- Screen and priorities emails, correspondence, and telephone communications.
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- Prepare meeting agendas, presentations, reports, and briefing materials.
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Meeting & Stakeholder Coordination

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- Organize leadership meetings, town halls, business reviews, and external stakeholder interactions.
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- Record meeting minutes and track action items to ensure timely closure.
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- Liaise with internal and external stakeholders on behalf of the executive.
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- Coordinate cross-functional projects and follow up on key deliverables.
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Administrative Management

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- Manage expense reimbursements, invoice processing, and documentation.
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- Maintain confidential records, contracts, and business documents.
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- Support procurement requests, vendor coordination,



and office administration activities.
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- Ensure accurate filing and document management practices.
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Business Operations Support

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- Assist in preparing business reports, dashboards, and management presentations.
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- Monitor deadlines and proactively drive completion of leadership priorities.
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- Support event management, leadership visits, and employee engagement initiatives.
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- Identify opportunities to improve administrative processes and operational efficiency.
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Confidentiality & Governance

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- Handle sensitive business information with the highest level of discretion.
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- Ensure compliance with company policies, documentation standards, and governance requirements.
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Desired Qualifications & Skills

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Education

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- Bachelor's degree in Business Administration, Commerce, Management, or related discipline.
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Skills & Competencies

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- Excellent verbal and written communication skills.
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- Strong organisational and multitasking abilities.
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- High attention to detail and problem-solving capability.
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- Advanced proficiency in Microsoft Office (Excel, Power Point, Word, Outlook, Teams).
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- Ability to manage multiple priorities in a fast-paced environment.
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- Robust stakeholder management and interpersonal skills.
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- Professional demeanour with high levels of confidentiality and integrity.
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Key Success Measures

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- Effective calendar and meeting management.
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- Timely execution of leadership priorities and action items.
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- High-quality stakeholder coordination and communication.
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- Accuracy in documentation, reporting, and administrative processes.
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- Strong responsiveness and ability to anticipate executive needs.
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If interested pls do share your updated profile at

📌 Executive Assistant (On Contract) (Karnataka)
🏢 Bayer
📍 Karnataka