Job Description

A. Corporate Governance & Board Management

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- Governance Stewardship
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- Serve as the custodian of corporate governance practices across the organisation.
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- Strengthen governance frameworks, compliance structures, and policy systems aligned with business growth and IPO preparedness.
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- Ensure adherence to Companies Act, 2013, SEBI regulations LODR, SDD, IDR , UPSI regulations (as applicable), secretarial standards, and other corporate governance requirements.
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- Advise leadership on governance implications of strategic, operational, financial, and organisational decisions.
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- Lead the implementation of the organisation in transitioning toward institutional and listed-company governance standards.
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- Board & Committee Management
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- Manage end-to-end Board, Committee, AGM, and EGM processes.
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- Prepare agendas, notices, Board papers, presentations, resolutions, and minutes.
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- Ensure timely circulation of governance materials and maintenance of decision records.
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- Track closure of action items arising from Board and Committee meetings.
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- Support Directors and management on governance responsibilities, disclosures, and statutory obligations.
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- Facilitate effective Board functioning and governance transparency.
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- Policy & Governance Frameworks
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- Develop and strengthen governance policies, delegation matrices, compliance trackers, and approval frameworks.
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- Lead implementation of governance mechanisms aligned with future listing requirements.
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- Build governance documentation systems and reporting structures to improve organisational control and accountability.
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B. Regulatory, Secretarial & Compliance Management

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- Secretarial Compliance
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- Ensure end-to-end compliance under the Companies Act, 2013 and allied corporate laws.
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- Manage all Stock Exchange filings, statutory returns, disclosures, resolutions, and regulatory submissions.
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- Maintain statutory registers, minutes books, disclosures, records, and secretarial documentation.
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- Ensure timely filing of annual returns, financial statements, and event-based compliances.
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- Drive and ensure secretarial audits and compliance certifications.
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- Regulatory Coordination
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- Liaise with Registrar of Companies (ROC),



Ministry of Corporate Affairs (MCA), SEBI, stock exchanges (as applicable), and other regulatory authorities.
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- Monitor changes in applicable laws, governance standards, and compliance requirements.
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- Proactively assess compliance impact and drive implementation across the organisation.
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- Drive and ensure with external consultants, legal counsel, merchant bankers, and advisors during strategic and IPO-related initiatives.
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Institutional Governance & Investor Readiness

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Build governance culture aligned with institutional investor expectations.

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• Ensure high standards of disclosure discipline, compliance transparency, and Board effectiveness.

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• Strengthen governance frameworks to support future public market participation and institutional funding.

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IPO & Institutional Readiness

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Lead and coordinate IPO readiness and listing-related activities including:

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- DRHP preparation support
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- Due diligence coordination
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- Secretarial due diligence
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- Corporate restructuring support
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- Capital restructuring and pre-IPO compliance alignment
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- SEBI and Stock Exchange coordination
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- Corporate governance readiness
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- Investor and disclosure readiness
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- • Work closely with Merchant Bankers, Legal Counsels, Auditors, Registrars, and other IPO intermediaries throughout the IPO lifecycle.
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C. Risk, Legal & Governance Controls

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- Governance Risk Management
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- Identify and monitor governance, regulatory, and statutory compliance risks.
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- Build proactive compliance monitoring mechanisms to prevent legal and regulatory exposure.
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- Ensure closure of governance gaps, audit observations, and compliance action items.
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- Support leadership with risk-informed governance recommendations.
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- Legal & Documentation Coordination
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- Coordinate with legal advisors on contracts,



agreements, notices, litigation-related documentation, and regulatory correspondence.
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- Support vetting and maintenance of key commercial and legal agreements.
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- Ensure confidentiality, integrity, and systematic maintenance of governance and legal records.
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- Support compliance-related documentation for financing, expansion, restructuring, and strategic transactions.
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D. Operational Excellence & Institutionalisation

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- Process Excellence
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- Drive standardisation and digitisation of secretarial and governance processes.
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- Build scalable compliance systems and governance trackers across AMW's operations.
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- Coordinate with plant locations and corporate teams for timely compliance submissions and governance documentation.
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- Improve process efficiency, compliance visibility, and reporting discipline.
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- Cross-Functional Governance Integration
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- Work closely with Finance, HR, Operations, Legal, and Plant leadership teams on governance-linked matters.
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- Support compliance alignment across labour laws, POSH, CSR, related-party transactions, documentation controls, and statutory reporting.
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- Act as a central governance coordination point across functions and entities.
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E. Listed Company & SEBI Compliance Management

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Ensure compliance with SEBI (LODR) Regulations, 2015 and all applicable stock exchange requirements.

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• Handle compliance relating to SEBI PIT Regulations including:

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- UPSI management
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- Structured Digital Database (SDD)
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- Trading Window controls
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- Code of Conduct administration
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- Designated Persons compliance
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Insider trading monitoring and reporting.

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• Manage Board disclosures, corporate announcements, stock exchange filings, and governance reporting.

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• Ensure compliance with Corporate Governance requirements applicable to listed entities.

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• Coordinate with RTA, Depositories, Stock Exchanges, and SEBI-related intermediaries.

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• Drive implementation of governance and compliance systems required for listed-company operations.

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• Support investor communication, governance disclosures, and institutional compliance frameworks.

📌 Company Secretary (India)
🏢 Agrawal Metal Works Private
📍 India