Experience

- 12-16 years of experience as a Document Controller in large infrastructure or thermal power plant projects.
- Exposure to engineeringintensive projects (Power Plant/Oil & Gas/ Metal)
- Experience in Electronic Document management System (EDMS)
- Experience in Head Office / Corporate Project Office workplace desirable

Role & responsibilities

Document Control & Management

- Establish and administer the Project Document Control System (DMS / EDMS) in line with company and project procedures.
- Control and maintain engineering drawings, technical documents, correspondence, procedures, reports, and manuals.
- Ensure proper document numbering, revision control, approval status, and distribution matrices.
- Maintain master document registers (MDR) and ensure alignment with project WBS and disciplines.

Engineering & Vendor Document Coordination

- Receive, log, and distribute engineering deliverables from internal teams and external consultants.
- Coordinate vendor document submissions, review cycles, comments, and approvals.
- Track document status (IFR / IFA / IFC / AsBuilt) and follow up with stakeholders for timely closure.
- Ensure approved documents are issued to site and relevant stakeholders without delay.

Correspondence & Transmittals

- Prepare, issue,



and archive incoming and outgoing transmittals (engineering, vendor, and client correspondence).
- Maintain records of official communications, letters, emails, and contractual correspondence.
- Ensure traceability of document flow between Head Office, site, vendors, and clients.

Compliance & Quality Assurance

- Ensure document control practices comply with ISO 9001 / project QAQC requirements.
- Support internal and external audits by providing document control records and logs.
- Ensure adherence to project document retention and archival policies.

Reporting & Dashboards

- Generate document status reports (disciplinewise, packagewise, vendorwise).
- Provide inputs to planning and project controls teams on document progress and bottlenecks.
- Highlight delays in document submission or approval impacting project milestones.

CloseOut & Handover Documentation

- Support compilation of asbuilt drawings, O&M; manuals, final dossiers, and handover packages.
- Ensure proper indexing, completeness, and archival of final project documentation.
- Coordinate with site teams during project closeout and commissioning documentation.

📌 Document Control - Manager (Gujarat)
🏢 Torrent Power
📍 Gujarat