Job Summary

1. The Executive Assistant to the Global Sales President will serve as a strategic business partner, providing high-level executive, operational, and administrative support. The role requires exceptional organizational, communication, and coordination skills to manage executive priorities, facilitate cross-functional collaboration, support global sales operations, and ensure seamless execution of customer orders and business initiatives. The ideal candidate must be proactive, detail-oriented, and capable of handling confidential information while working with global teams across multiple time zones.

Key Responsibilities

1. Executive & Administrative Support

- Manage the Global Sales President's calendar, appointments, meetings, and international travel.
- Coordinate meetings across multiple time zones and prepare agendas, minutes of meetings (MOM), and action trackers.
- Manage executive correspondence, confidential documents, and business communications.
- Prepare presentations, reports, business reviews, and executive dashboards for management and customer meetings.

2. Internal & External Coordination

- Coordinate with all internal departments, including Sales, Projects, Production, Planning, Procurement, Finance, Service, Logistics, Marketing, HR, Quality, and Stores, to ensure timely execution of business activities.
- Act as the central coordination point between the Global Sales President and internal stakeholders.
- Communicate professionally with domestic and international customers, distributors, and channel partners.
- Coordinate customer meetings, virtual discussions, plant visits, and maintain effective communication records.

3. Email Management & Follow-ups

- Manage the Global Sales President's email inbox by prioritizing communications, scheduling responses, and tracking significant correspondence.
- Ensure timely follow-up on customer inquiries, internal discussions, pending approvals, and executive commitments.




- Draft professional emails, business correspondence, meeting invitations, and customer communications.

4. Sales & Business Operations

- Coordinate with Regional Sales Managers, Area Sales Managers, and international sales teams.
- Prepare and maintain weekly, monthly, and quarterly sales MIS reports, dashboards, forecasts, and performance reviews.
- Track sales pipeline, quotations, proposals, customer inquiries, and business opportunities.
- Support annual sales planning, budgeting, strategic initiatives, exhibitions, and customer events.

5. Order Clarification & Execution Support

- Coordinate with Sales, Projects, Production, Planning, and Dispatch teams for order clarifications and execution.
- Track customer orders from order confirmation through manufacturing, dispatch, installation, and project completion.
- Ensure timely resolution of commercial, technical, and operational issues impacting order execution.
- Follow up on pending approvals, documentation, and customer requirements to ensure on-time delivery.

6.Collection Follow-ups

- Coordinate with Finance and Sales teams to monitor outstanding customer payments.
- Follow up with customers regarding pending collections and payment commitments.
- Maintain collection status reports and provide periodic updates to management.

7. Organization-Wide Coordination

- Drive overall coordination across Jekson to ensure smooth execution of customer orders, projects, and strategic business initiatives.
- Monitor critical action items, identify execution bottlenecks,



and coordinate with respective departments for timely closure.
- Support the Global Sales President in achieving organizational goals through effective planning, execution, and follow-up.

Required Qualifications

- Bachelor's degree in business administration, Commerce, Management, Engineering, or a related field. MBA preferred.
- 58 years of experience as an Executive Assistant, Business Coordinator, Sales Coordinator, or Executive Support role, preferably in a manufacturing, engineering, automation, or pharmaceutical equipment company.
- Experience supporting senior leadership in a global business environment is preferred.

Technical Skills

- Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
- Experience with ERP and CRM systems (SAP, Microsoft Dynamics, Salesforce, Zoho, or equivalent).
- Knowledge of Power BI or other MIS reporting tools is an advantage.
- Strong presentation preparation and business reporting skills.

Key Competencies

- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- High level of professionalism, confidentiality, and integrity.
- Excellent coordination and stakeholder management skills.
- Strong analytical and problem-solving capabilities.
- Ability to work under pressure and manage multiple priorities.
- Proactive, self-driven, and execution-oriented mindset.

Key Performance Indicators (KPIs)

- Timely execution of executive priorities and action items.
- Effective coordination across departments and stakeholders.
- Accuracy and timeliness of MIS reports and executive dashboards.
- On-time follow-up and closure of customer inquiries, quotations, and pending actions.
- Smooth order execution and issue resolution.
- Timely collection follow-ups and receivable status reporting.
- Efficient calendar, travel, meeting, and email management.

Overall support in achieving global sales and business objectives

📌 Executive Assistant To President Global Sales (Gujarat)
🏢 Jekson Vision
📍 Gujarat