Process vendor invoices accurately and within defined timelines.
Perform 3-way matching by verifying Vendor Invoices against Purchase Orders (PO) and Delivery Receipts/Campaign Performance Reports.
Ensure invoices are authorized, validated, and correctly booked in Zoho Books.
Classify expenses accurately into project costs and administrative overheads.
Eliminate duplicate invoice entries and prevent duplicate payments.
100% invoices processed through 3-way matching.
Zero duplicate payments.
Invoice processing turnaround within 48 hours
2. Payment Processing & Cash Flow Management
Schedule vendor payments according to agreed credit terms.
Ensure timely disbursement of payments to maintain healthy vendor relationships.
Prepare weekly and monthly cash outflow forecasts using Advanced Excel.
Coordinate payment approvals and maintain payment documentation.
Monitor accounts payable aging and outstanding liabilities.
3. GST Input Tax Credit (ITC) Management
Verify vendor GSTIN details before onboarding and payment processing.
Reconcile purchase invoices with GSTR-2B through Zoho Books.
Identify missing or mismatched Input Tax Credit (ITC).
Follow up with vendors for pending GST uploads and compliance.
Maximize recovery of eligible GST Input Tax Credit.
4. TDS Compliance
Apply correct TDS sections and rates based on vendor category and nature of services.
Ensure accurate TDS deduction during invoice booking.
Support timely monthly TDS payments and quarterly return filing.
Maintain statutory compliance and proper documentation.
5. Vendor Reconciliation & AP Aging
Perform monthly vendor ledger reconciliations.
Reconcile vendor statements with company books.
Review AP aging reports and identify overdue balances, advances, and credit notes.
Resolve invoice discrepancies, billing disputes, and payment-related queries with vendors.
Ensure timely closure of reconciliation differences.
Required Skills
- Solid knowledge of Accounts Payable processes.
- Working knowledge of GST, TDS, and statutory compliance.
- Experience in Vendor Reconciliation and Ledger Management.
- Hands-on experience with Zoho Books or similar accounting software.
- Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, aging reports).
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Good communication and vendor management skills.
- Ability to work within deadlines in a fast-paced setting.
Preferred Experience
- Experience in an Advertising, Media, Marketing, Printing, or Service-based organization will be an added advantage.
- Familiarity with campaign billing, media vendor payments, and project cost accounting is preferred.
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
📌 ACCOUNTS PAYABLE EXECUTIVE (West Bengal)
🏢 YOGINI TRADEX
📍 West Bengal
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