Job Description- Admin Executive
Position: Admin Executive
Department: Administration
Location: Nashik, Maharashtra
Employment Type: Full-Time
About the Company
Megamont Group is a diversified business conglomerate engaged in international trading, manufacturing, and business development across multiple sectors. We are looking for a proactive and organized Admin Executive to ensure the smooth functioning of day-to-day administrative operations.
Key Responsibilities
Office Administration

- Ensure smooth day-to-day administrative operations of the office.
- Maintain office discipline, cleanliness, and infrastructure.
- Monitor housekeeping, pantry, and office maintenance activities.
- Coordinate with vendors for office supplies, repairs, and maintenance.

Procurement & Asset Management

- Purchase office stationery, pantry items, and other administrative requirements.
- Maintain inventory records and stock levels.
- Track company assets and maintain the asset register.
- Coordinate AMC (Annual Maintenance Contract) renewals for office equipment.

Vendor Management

- Identify and negotiate with vendors for cost-effective procurement.
- Process vendor quotations, purchase orders, and invoices.
- Monitor vendor performance and ensure timely service delivery.
- Coordinate with the Accounts team for vendor payments.

Facility Management

- Coordinate maintenance of office equipment, furniture, electrical systems, internet, printers, and other facilities.
- Ensure uninterrupted utility services.
- Handle office renovation or repair activities whenever required.

Travel & Accommodation

- Arrange flight, train, bus, and hotel bookings for employees.
- Coordinate travel itineraries as per company travel policy.
- Support employees with travel-related documentation and logistics.

Documentation & Record Management

- Maintain administrative records, contracts, agreements, invoices, and bills.




- Prepare reports related to administration expenses and vendor management.
- Maintain confidential records with accuracy.

Employee Support

- Coordinate ID cards, access cards, visitor management, and office seating.
- Assist HR in onboarding arrangements and workstation readiness.
- Support employee engagement activities and company events.

Compliance & Coordination

- Ensure compliance with company administrative policies.
- Coordinate with internal departments for operational requirements.
- Support audits by maintaining administrative records and documentation.

Required Skills

- Strong organizational and coordination skills.
- Excellent communication and interpersonal abilities.
- Good negotiation and vendor management skills.
- Ability to multitask and prioritize work effectively.
- Strong problem-solving and decision-making skills.
- High level of integrity and confidentiality.
- Valuable documentation and reporting skills.

Software Knowledge

- MS Excel
- MS Word
- MS PowerPoint
- Google Workspace
- ERP/HRMS (preferred)

Qualification

- Bachelor's Degree in Business Administration, Commerce, Management, or any relevant discipline.

Experience

- 2-5 years of experience in Administration, Office Management, or Facility Management.
- Experience in corporate office administration will be preferred.

Key Performance Indicators (KPIs)

- Timely procurement of office requirements.
- Vendor management and cost optimization.
- Office maintenance and facility uptime.
- Accuracy of inventory and asset records.
- Timely travel and accommodation arrangements.
- Employee satisfaction with administrative support.
- Compliance with company policies and documentation standards.
- Timely closure of administrative requests and support tickets.

Preferred Candidate Profile

- Self-driven and proactive.
- Excellent follow-up and coordination skills.
- Strong attention to detail.
- Ability to work under pressure and meet deadlines.
- Professional attitude with a service-oriented mindset.
- Immediate joiners will be preferred.

📌 Administration Executive (Maharashtra)
🏢 Megamont
📍 Maharashtra