Role & responsibilities

Vendor Management & Coordination

- Identify, evaluate, and onboard new vendors/suppliers based on quality, price, and reliability.
- Maintain and strengthen relationships with existing vendors to ensure consistent supply.
- Act as the primary point of contact for vendor queries, escalations, and day-to-day coordination.
- Conduct periodic vendor performance reviews (on-time delivery, quality, pricing competitiveness).
- Maintain an updated vendor database with contact details, pricing history, and performance records.

Negotiation & Cost Management

- Negotiate pricing, payment terms, credit periods, and delivery schedules with vendors to achieve best value.
- Benchmark vendor quotes against market rates to ensure competitive pricing.
- Work towards cost-saving targets without compromising on quality or service levels.
- Renegotiate contracts/rate agreements periodically based on market trends and volume growth.

Procurement Operations

- Raise and process purchase orders (POs) based on indents/requirements from internal departments/stores.
- Track order status and follow up with vendors to ensure timely delivery.
- Coordinate with warehouse/store teams to confirm receipt, quality checks, and resolve discrepancies (short supply, damages, quality issues).
- Ensure procurement is aligned with inventory planning and demand forecasts to avoid stock-outs or overstocking.

Documentation & Compliance

- Prepare and maintain purchase orders, rate contracts, vendor agreements, and related documentation.




- Ensure compliance with company procurement policies and approval workflows.
- Coordinate with finance/accounts team for invoice verification, GRN (Goods Receipt Note) matching, and timely vendor payments.
- Maintain records for audits and support internal/external audit requirements.

Reporting & Analysis

- Track and report on key procurement metrics: cost savings, vendor performance, order fulfillment rates, and lead times.
- Analyze spend data to identify cost-optimization opportunities.
- Share regular MIS reports with the Purchase Manager on pending orders, vendor issues, and pricing trends.

Cross-Functional Coordination

- Liaise with category/merchandising, store operations, warehouse, and finance teams to align procurement with business needs.
- Support new product/vendor introduction processes as required.

Requirements

Qualifications

- Graduate in any discipline (preferred: Commerce, Business Administration, Supply Chain Management).
- 14 years of experience in procurement/purchase, preferably in retail, FMCG, or e-commerce.
- Experience in vendor negotiation and coordination is a must.

Skills

- Strong negotiation and vendor relationship management skills.
- Good understanding of procurement processes, PO systems, and inventory concepts.
- Proficiency in MS Excel (pivot tables, VLOOKUP) and ERP/procurement software (SAP, Oracle, or similar).
- Strong analytical skills with attention to detail.
- Positive communication skills, both written and verbal.
- Ability to multitask and work under deadlines in a fast-paced environment.

📌 Purchase Executive (Andhra Pradesh)
🏢 SuperK
📍 Andhra Pradesh