Job Description – Executive Assistant

Date Posted: 01 August 2026

Job Title: Executive Assistant

Salary: ₹40,000 – ₹55,000 per month (Based on experience and skills)

Job Overview

The Executive Assistant provides high-level administrative, operational, and coordination support to senior management, ensuring seamless day-to-day business operations. This role requires exceptional organizational skills, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities1. Calendar & Schedule Management

- Manage executive calendars, appointments, and meeting schedules.
- Prioritize daily activities and resolve scheduling conflicts.
- Coordinate internal and external meetings efficiently.

2. Communication Management

- Serve as the primary point of contact for internal and external stakeholders.
- Screen and manage emails, phone calls, and official correspondence.
- Draft professional emails, letters, and business communications.

3. Meeting Coordination

- Organize meetings and prepare agendas, presentations, and reports.
- Record Minutes of Meeting (MoM) and track action items.
- Ensure timely follow-up on assigned tasks and deliverables.

4. Travel & Event Coordination

- Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
- Coordinate business events, conferences, and official visits.
- Administrative Support
- Maintain confidential records, files, and important documents.

6. Project & Task Management

- Support ongoing projects and strategic initiatives.
- Monitor deadlines and ensure timely completion of assigned tasks.
- Coordinate with cross-functional teams to achieve business objectives.

7. Stakeholder Coordination

- Liaise with internal departments, clients, vendors, consultants, and business partners.
- Facilitate effective communication between teams.




- Ensure smooth coordination for business operations and follow-ups.

Eligibility CriteriaEducational Qualification

- Bachelor's or Master's Degree in Management only (BBA, BBM, MBA, PGDM, or equivalent).
- Candidates from non-management backgrounds are requested not to apply.

Experience

- 2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Executive, or a similar role.

Age Criteria

- Preferred Age: 25–30 years only.
- Prepare reports, presentations, and business documents.
- Assist in expense tracking, reimbursements, and administrative documentation.
- Required Skills
- Excellent organizational and multitasking abilities.

Key Competencies

- Professional and proactive attitude.
- Excellent time management skills.
- Strong attention to detail.
- Adaptable and flexible in a dynamic work environment.
- Excellent interpersonal and relationship management skills.
- Ability to perform under pressure while maintaining accuracy and professionalism.

Company Details

Company: Vaidyanath Fire Services Pvt. Ltd.

Location: Amanora Mall, Hadapsar, Pune

Website: https://vaidyanathfire.com

Email: [email protected]

Contact: +91-XXXXXXXXXX

- Strong verbal and written communication skills.
- High level of integrity, discretion, and confidentiality.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong analytical, problem-solving, and coordination skills.
- Ability to work independently and manage multiple priorities effectively.
- Salary

₹40,000 – ₹55,000 per month (Based on experience and skills)

Benefits

- Provident Fund (PF)

Work Location

In Person – Hadapsar, Pune

Key Note

Only candidates with a Management background (BBA/BBM/MBA/PGDM or equivalent) and within the preferred age group of 25–30 years will be considered. Applications that do not meet these criteria may not be shortlisted.

Pay: ₹40,000.00 - ₹55,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 Vaidyanath Fire Services
📍 India