Job Title: Tender Documentation & Back Office Executive (2 Positions)

Location: Mahape, Navi Mumbai

Position Summary

We are looking for two detail-oriented and organized professionals to be based at our Mahape office. The incumbents will be responsible for managing end-to-end tender documentation and providing comprehensive back-office support for the South and West regions. The role also involves handling Government e-Marketplace (GeM) activities, ensuring timely submission of bids, maintaining compliance, and coordinating with internal stakeholders to support business operations.

Key Responsibilities

· Supporting Partners in end-to-end tender documentation for private, government, and institutional tenders.

· Prepare, review, and submit tender documents within stipulated timelines.

· Handle all activities related to the Government e-Marketplace (GeM) portal, including bid participation, catalog management, order processing, and documentation.

· Maintain an organized repository of tender documents, contracts, certifications, and statutory records.

· Coordinate with Sales, Finance, Legal, SCM, and other departments to obtain required documents and approvals.





· Ensure compliance with tender requirements and company policies.

· Support the South and West regional sales teams with quotations, documentation, purchase orders, invoices, and customer correspondence.

· Prepare reports related to tender participation, GeM orders, and business performance.

· Maintain accurate records and MIS for tender activities and back-office operations.

· Assist in resolving documentation-related issues to ensure smooth order execution.

Required Qualifications

Graduate in any discipline (Commerce/Business Administration preferred).

Certification or knowledge of Government e-Marketplace (GeM) operations will be an added advantage.

Experience

1–2 years of experience in tender management, bid documentation, back-office operations, or sales coordination.

Experience in government, PSU, EPC, engineering, electrical, manufacturing, or industrial sectors will be preferred.

Pay: ₹18,000.00 - ₹25,000.00 per month

Advantages:

- Commuter assistance
- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Tender Executive (India)
🏢 Prostar
📍 India