Job Summary

The Office Administrator provides essential administrative support to ensure smooth office operations. This role handles clerical duties, coordinates meetings, manages office supplies, maintains records, and serves as a point of contact for staff and visitors.

Key Responsibilities

Category

Duties

Front Desk & Communication

Welcome visitors, answer/direct phone calls, respond to emails, field inquiries

Scheduling & Coordination

Manage calendars, schedule meetings/book conference rooms, arrange travel & accommodation

Clerical Work

Prepare documents (memos, letters, presentations), sort/distribute mail, take meeting minutes

Record Keeping

Maintain office files (job files, vendor files), update databases, store information digitally/paper

Office Operations

order office supplies/equipment, oversee facility maintenance, manage incoming/outgoing parcels

Financial Support

Perform basic bookkeeping (invoicing, accounts receivable,



budget tracking)

Liaison Work

Coordinate with vendors, contractors, and other departments (HR, Finance)

Required Qualifications & Skills

Requirement

Details

Education

High school diploma; Bachelor’s degree in Business/Administration preferred

Experience

5+ years in office administration

Technical Skills

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Access)

Soft Skills

Excellent written/verbal communication, multitasking, time management, detail-oriented

Other

Ability to handle confidential information, comfort with unexpected tasks

Preferred Qualifications

Associate’s or Bachelor’s degree Experience managing budgets/expenses Knowledge of developing filing systems/internal processes

📌 ABB-Office Administrator (India)
🏢 GK HR Consulting India Private
📍 India