Key Responsibilities

1. Calendar & Schedule Management

- Manage and maintain the MD’s daily schedule, appointments, and meetings
- Coordinate internal and external meetings, including logistics and agendas
- Prioritize appointments based on urgency and importance

2. Communication Handling

- Act as the primary point of contact between the MD and internal/external stakeholders
- Screen calls, emails, and correspondence
- Draft emails, reports, presentations, and official documents

3. Meeting Coordination

- Prepare meeting agendas and briefing materials
- Take minutes and follow up on action items
- Ensure timely communication of decisions and updates

4. Travel & Event Management

- Arrange domestic and international travel (flights, accommodation, itineraries)
- Organize corporate events, board meetings, and conferences

5. Confidential & Administrative Support

- Handle sensitive and confidential information with discretion
- Maintain records, files, and important documents
- Prepare reports, MIS, and presentations for management review

6. Liaison & Coordination

- Coordinate with different departments on behalf of the MD
- Follow up on projects and deadlines




- Assist in execution of strategic initiatives

7. Office Management Support

- Ensure smooth functioning of the MD’s office
- Manage office supplies and administrative needs

Key Skills Required

- Excellent communication (written & verbal)
- Strong organizational and multitasking abilities
- High level of discretion and confidentiality
- Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
- Time management and problem-solving skills

Qualifications

- Bachelor’s or Master degree in Business Administration or related field
- 8+ years of experience as an Executive Assistant or similar role
- Experience supporting senior leadership is preferred

Preferred Traits

- Professional attitude and presentation
- Ability to work under pressure and tight deadlines
- Solid interpersonal skills
- Proactive and detail-oriented

Reporting To

- Managing Director (MD)

Benefits:

- Food provided
- Provident Fund

Education:

- Bachelor's (Required)

Experience:

- EA TO MD: 8 years (Required)

Willingness to travel:

- 25% (Required)

Work Location: In person

📌 EA to MD (Khanapara)
🏢 Rohika-AAU-IGH
📍 Khanapara