Number of Positions:

: 4

Primary Skills:

: STAKEHOLDER & CLIENT MANAGEMENT,PROJECT MANAGEMENT,PROJECT COORDINATION

Job Description:

JOB DESCRIPTION

Project Manager

Stakeholder Engagement • Communication • Project Tracking • Documentation

Department

Project Management Office (PMO)

Reports To

Head of PMO / VP of Operations

Employment Type

Full-Time

Experience Required

8–10 Years in Project Management

Preferred Certifications

PMP, PRINCE2, Agile / Scrum Master

Work Mode

Hybrid / On-Site

Role Overview

We are seeking a highly organized and results-driven Project Manager to lead complex, cross-functional projects from inception to successful delivery. This role demands an individual who can seamlessly navigate multi-stakeholder environments, maintain rigorous project governance, and serve as the central communication hub for all project activities. The ideal candidate will be a proactive problem-solver with exceptional organizational skills and a passion for delivering excellence.

Key Responsibilities

1. Stakeholder Management

- Identify, map, and engage all project stakeholders — internal teams, executive sponsors, vendors, and external partners.
- Build and maintain strong relationships across business units to align priorities and resolve conflicts proactively.
- Conduct regular stakeholder workshops, presentations, and review meetings to ensure continued alignment.
- Manage stakeholder expectations throughout the project lifecycle with transparency and empathy.
- Serve as the primary point of contact for all project-related queries and escalations.

2. Communication Management

- Design and implement a comprehensive communication plan tailored to each stakeholder group.
- Facilitate daily stand-ups, weekly syncs, sprint reviews, and steering committee meetings.
- Prepare explicit, concise, and visually compelling meeting agendas, minutes, and action trackers.
- Ensure timely, accurate, and consistent communication of project information to all parties.
- Translate complex technical information into business-friendly language for senior leadership.
- Proactively flag risks, blockers, and dependencies before they impact delivery timelines.

3. Project Tracker Maintenance





- Set up and continuously maintain project management tools (JIRA, Asana, MS Project, Smartsheet, or similar).
- Define and track tasks, milestones, dependencies, owners, and deadlines with precision.
- Monitor task completion rates, update burn-down charts, and ensure the tracker reflects ground-level reality.
- Perform regular audits of the tracker to resolve data discrepancies and maintain data integrity.
- Onboard and guide team members on tracker usage and best practices.

4. Project Status Reporting

- Produce weekly and monthly project status reports (RAG dashboards, executive summaries).
- Track KPIs, OKRs, milestones, budget utilization, and delivery health indicators.
- Prepare and present compelling progress decks for steering committee and leadership reviews.
- Maintain project dashboards with real-time visibility into schedule, scope, cost, and quality.
- Analyze variances from baseline and recommend corrective actions.

5. Project Document Maintenance

- Create, version-control, and maintain all core project artifacts: Project Charter, RAID Log, RACI Matrix, BRD, SOW, Change Requests, Lessons Learned, and Closure Reports.
- Enforce documentation standards and naming conventions across the project repository.
- Ensure all documents are reviewed, approved, and stored in designated repositories (SharePoint, Confluence, Google Drive).
- Maintain an audit trail for all decisions, approvals, and scope changes.
- Develop and update process flows, SOPs, and knowledge-base articles as required.

6. Risk & Issue Management

- Identify, assess, document, and track risks and issues in the RAID log.
- Develop mitigation strategies and contingency plans in collaboration with stakeholders.
- Escalate critical risks to appropriate leadership with recommended action plans.




- Conduct periodic risk reviews and update risk ratings and response plans accordingly.

7. Project Governance & Quality

- Ensure adherence to organizational project management methodologies (Agile, Waterfall, or hybrid).
- Conduct project phase-gate reviews and obtain necessary approvals before phase transitions.
- Monitor scope creep and manage change through formal change control processes.
- Coordinate with QA teams to ensure deliverables meet defined acceptance criteria.

Qualifications & Requirements

Education

- Bachelor’s degree in Business Administration, Engineering, Computer Science, or a related field.
- Master’s degree (MBA or equivalent) is a plus.

Experience

- 8–10 years of proven experience managing large-scale, high-complexity projects end-to-end across multiple business domains.
- Experience working in a matrix organization with multiple stakeholders across geographies.
- Hands-on experience with Agile/Scrum ceremonies and Waterfall project frameworks.
- Prior experience in IT, software delivery, or digital transformation projects is preferred.

Certifications (Preferred)

- PMP (Project Management Professional) — PMI
- PRINCE2 Practitioner
- Certified Scrum Master (CSM) or SAFe Agilist
- ITIL Foundation (advantageous for IT projects)

Skills & Competencies

Technical Skills

- Proficiency in JIRA, Asana, MS Project, Smartsheet, or Monday.com. Project Management Tools:
- Advanced MS Excel, Power BI, or Tableau for dashboards and reporting. Reporting & Analytics:
- Confluence, SharePoint, Notion, Google Workspace. Collaboration Platforms:
- MS Teams, Slack, Zoom — skilled in facilitating virtual and in-person sessions. Communication Tools:

Soft Skills

- Exceptional verbal and written communication skills across all organizational levels.
- Strong negotiation, influencing, and conflict-resolution abilities.
- Highly detail-oriented with outstanding organizational and time-management skills.
- Comfortable working under ambiguity and adapting plans in fast-changing environments.
- Collaborative mindset with natural leadership presence.
- Analytical thinking with a structured approach to problem-solving.

📌 Project Manager - Project Manager (Coimbatore)
🏢 KG Information Systems
📍 Coimbatore