Dear Candidate,

Please find the details below

Position: Project Coordinator (India)

Organization: Poland–India Chamber of Cooperation (PICC) Location: Thane, Mumbai, India

Reporting To: Vice President, PICC

1. Role Overview

The Project Coordinator will play a central role in supporting and executing the Chamber’s India operations across membership growth, international delegations, business projects, and stakeholder coordination.

This is a multi-functional role requiring strong coordination, communication, and execution capabilities to support cross-border initiatives between India and Poland.

2. Key Responsibilities

A. Membership & Community Development

- Build and maintain a structured database of potential members (companies, institutions, associations)
- Support outreach campaigns for membership acquisition (calls, emails, follow-ups)
- Coordinate onboarding of new members, including documentation and communication
- Maintain and update membership records, pipeline, and engagement status
- Assist in execution of membership benefits (introductions, access, event invitations)
- Support preparation of membership materials, presentations, and communication

B. Business Projects & Deal Support

- Coordinate ongoing India–Poland business engagements across sectors (e.g., manpower, trade, technology)
- Track progress of active deals and maintain structured updates
- Support preparation of proposals, summaries, and client communication
- Conduct basic research on companies, sectors, and opportunities
- Follow up with stakeholders to ensure timely progress and closure
- Maintain documentation and reporting for all ongoing projects

C. . Partnerships & Ecosystem Development (Priority Area)

- Build and maintain relationships with chambers of commerce, industry associations, and institutional partners in India
- Coordinate ongoing engagement with partner organizations to identify collaboration opportunities
- Develop and manage a structured events calendar, including:

o PICC-hosted events (India & Poland)





o Partner and affiliated events relevant to members

- Ensure timely publication and communication of events to members and stakeholders
- Support co-hosting and collaboration initiatives with partner chambers and associations
- Maintain a database of partner organizations and track engagement activities
- Identify opportunities to expand PICC’s network through strategic partnerships and alliances

D. Delegation & International Engagements

- Manage expressions of interest for Indian business delegations to Poland
- Coordinate with participating companies to understand their objectives and requirements
- Support planning of B2B and B2G meetings
- Assist in travel, visa coordination, and documentation tracking
- Maintain delegation database and communication flow
- Support preparation of delegation briefs, schedules, and reports

E. Event & Program Coordination

- Support planning and execution of PICC events in India (conferences, forums, roundtables)
- Coordinate with speakers, partners, and attendees
- Assist in managing registrations, guest lists, and follow-ups
- Support on-ground execution and logistics where required
- Coordinate post-event communication, reporting, and outreach

F. Stakeholder & Relationship Management

- Act as a coordination point for Indian stakeholders including companies, institutions, and partners
- Maintain structured communication and follow-ups with all key contacts
- Support relationship-building efforts through timely engagement and updates
- Assist in coordinating with government bodies, associations, and partner organizations

G. CRM, Data & Reporting

- Maintain structured databases across:





o Membership pipeline

o Delegation participants

o Business deals

o Partner organizations

- Track key metrics and progress across projects
- Prepare weekly updates and status reports for leadership
- Ensure all data is organized, updated, and easily accessible

H. Communication & Coordination

- Draft professional emails, summaries, and communication materials
- Coordinate internal meetings and ensure action tracking
- Support preparation of presentations, documents, and reports
- Ensure timely follow-ups and closure of assigned tasks

3. Key Skills & Competencies

- Strong organizational and coordination skills
- Excellent verbal and written communication
- Ability to manage multiple projects simultaneously
- Attention to detail and structured working approach
- Proactive and solution-oriented mindset
- Basic understanding of business, trade, or international relations (preferred)
- Proficiency in MS Office (Excel, PowerPoint, Word)

4. Work Structure & Expectations

- Regular coordination meetings (minimum twice weekly with leadership)
- High responsiveness and ownership of assigned tasks
- Ability to work in a dynamic, fast-paced, cross-border environment
- Willingness to take initiative and grow with the organization

5. Growth Prospect

This role offers significant exposure to:

- International business development (India–Europe corridor)
- Government and institutional engagement
- Trade, investment, and market entry projects
- High-level networking and strategic initiatives

The position is designed to evolve with performance, offering increasing responsibility and involvement in strategic initiatives.

Qualification - Any degree (Need Project Experience)

Experience - 1 to 2 years (Freshers also can apply )

Working days : Monday to Saturday

Working time: 10a.m to 7p.m

If interested kindly share your cv on [email protected] or contact on +91-XXXXXXXXXX

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Project Co-ordinator (India)
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