Job Description

A. Day-to-Day Operations Management

- Oversee and manage daily operational activities across departments to ensure uninterrupted workflow
- Identify operational bottlenecks, inefficiencies, and risks; escalate or resolve proactively
- Develop and maintain Standard Operating Procedures (SOPs) for core business processes
- Monitor adherence to SOPs and implement corrective actions where required
- Maintain an up-to-date operations tracker covering tasks, timelines, and ownership across teams

B. Cross-Departmental Coordination

- Liaise with heads of Technical, R&D;, HR, Accounts, Marketing, Business Development, and other departments
- Conduct regular operational check-ins with department leads to track progress and resolve inter-departmental dependencies
- Coordinate resource allocation and workload distribution across teams in consultation with department heads
- Ensure timely completion of cross-functional deliverables and flag delays to the Manager
- Act as an operational bridge between departments, minimising miscommunication and duplication of effort

C. Vendor & Supplier Management

- Identify, evaluate, and onboard vendors, suppliers, and service providers in line with company requirements
- Negotiate contracts, service agreements, and pricing terms to achieve cost-effective outcomes
- Manage ongoing vendor relationships, track performance, and resolve service issues
- Coordinate with the Accounts department for timely processing of purchase orders and invoices
- Maintain a vendor master list with contract validity, renewal timelines, and performance records

D. Resource & Inventory Management

- Track and manage office supplies, equipment,



and operational assets to ensure availability without excess
- Conduct periodic stock audits and coordinate timely procurement of consumables and resources
- Monitor utilisation of shared resources and optimise allocation to reduce wastage
- Coordinate with IT or relevant teams for infrastructure, equipment maintenance, and replacements

E. Process Improvement & Operational Efficiency

- Continuously review existing processes and identify opportunities for automation, simplification, or improvement
- Implement and track operational improvement initiatives in consultation with the Manager
- Prepare and present operational performance dashboards and efficiency reports
- Benchmark internal processes against industry best practices and recommend upgrades
- Support digital transformation or ERP/tool adoption initiatives from an operations standpoint

F. Budget Monitoring & Cost Control

- Assist in preparing the annual operations budget in collaboration with the Accounts department
- Monitor operational expenditure against budgets; flag variances and recommend corrective action
- Evaluate cost-saving opportunities without compromising quality or service delivery
- Maintain records of all operational expenses, approvals, and purchase requisitions

G. Compliance, Documentation & Reporting





- Ensure all operational activities adhere to company policies, statutory requirements, and regulatory standards
- Maintain organised documentation of processes, contracts, vendor agreements, and compliance records
- Prepare daily, weekly, and monthly operations reports
- Compile and present consolidated status updates, risk logs, and action trackers
- Support internal audits and provide required operational data and documentation

4. QUALIFICATIONS & REQUIREMENTSEducational Qualification

- Bachelor's degree in Business Administration, Operations Management, Commerce, or a related field
- MBA or Post-Graduate Diploma in Operations / Management is an advantage

Experience

- 2–5 years of experience in operations, business administration, or a related role
- Prior experience in coordinating across multiple departments or business units preferred
- Exposure to vendor management, procurement, or facility management is desirable

Skills & Competencies

- Strong organisational and multitasking abilities with a high degree of attention to detail
- Excellent written and verbal communication skills
- Proficiency in MS Office Suite (Excel, Word, PowerPoint); familiarity with ERP or project management tools is a plus
- Analytical mindset with the ability to interpret operational data and generate actionable insights
- Problem-solving orientation with the ability to work under pressure and meet deadlines
- Team player with robust interpersonal skills and the ability to work across hierarchies
- High degree of integrity, professionalism, and discretion

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Operation Executive Cum Admin (Greater Noida)
🏢 Source Integreta
📍 Greater Noida