Job Title: Operations Coordinator – US Staffing & Compliance

Location: In-office (India)
Experience: Fresher / 0–2 years

Shift: Night Shift (Aligned to US EST Time Zone)
Working Hours: Approximately 6:30 PM – 3:30 AM IST

About the Role

We are a US-based staffing company looking for a highly organized and proactive Operations Coordinator to manage day-to-day operations, employee communication, and compliance tracking.

This role is critical to ensure smooth execution of internal processes and coordination between employees, clients, and vendors.

Key Responsibilities:

Employee Operations

- Respond to employee queries (payroll, documentation, onboarding)
- Track and follow up on pending issues
- Maintain employee records and documentation

Immigration Coordination

- Collect and track documents for visa processes (H1B, OPT, etc.)
- Follow up with employees and attorneys
- Maintain immigration case tracker and ensure deadlines are met

Client & Contract Support

- Maintain client database and contract records
- Track contract start/end dates and renewal timelines
- Assist in documentation and coordination with clients

Invoice & Payment Tracking

- Track invoices submitted to clients




- Send follow-ups for pending payments
- Update payment status in tracking system

Admin & Compliance

- Track insurance renewals and compliance requirements
- Maintain organized documentation
- Coordinate with vendors and internal teams

Required Skills

- Excellent English communication (spoken & written)
- Strong organizational and follow-up skills
- Basic knowledge of Excel / Google Sheets
- Ability to handle multiple tasks and deadlines

What We Are Looking For

- Highly responsible and process-driven individual
- Someone who takes ownership and follows through
- Comfortable handling repetitive operational tasks
- Willingness to learn and grow within operations

Growth Opportunity

This role offers growth into operations management, client handling, and business coordination roles.

Apply if you are highly organized, detail-oriented, and ready to take ownership of operations.

Job Type: Full time

Pay: ₹11,425.24 - ₹20,000.00 per month

Work Location: In person

Pay: ₹11,230.70 - ₹20,000.00 per month

Work Location: In person

📌 Operations Coordinator – US Staffing & Compliance (India)
🏢 Ray Solutions
📍 India