Production Executive

Key Responsibilities

1. Event Planning & Execution

- Oversee end-to-end production planning and execution of events.
- Keep healthy relations with the management of the venues to reduce resistance.
- Manage venue timeline, production timelines, vendor coordination, and in office setups.
- Ensure all setups are executed as per approved layouts, mood boards, and client expectations.

2. Team & Department Management

- Supervise and guide the production team to ensure seamless coordination and execution.
- Ensure strict adherence to all production-related SOPs and reporting formats within the department.
- Conduct regular huddle meetings to align team members and communicate updates.
- Conduct training programs for the production team and ensure skill development.

3. Collaboration, Coordination & Vendor Relations

- Work closely with the Creative Department to bring event concepts to life through feasible production plans.
- R&D; for new materials, fabrics backed with sampling and sourcing.
- Collaborate with vendors and other internal departments to ensure smooth and timely execution.
- Build and maintain strong vendor relationships for reliability, quality, and competitive pricing.
- Lead negotiations with vendors to secure the best rates, terms, and services.
- Oversee the alignment and responsibilities of the production team to ensure deadlines and quality standards are met.

4. On-Site Supervision & Safety

- Conduct site visits, recces, and pre-event planning meetings with stakeholders.
- Handle last-minute troubleshooting and real-time problem-solving during events.
- Ensure all safety protocols and compliance standards are followed at the event venue.

5. Reporting & Communication

- Maintain clear communication with the Production Manager(HOD) management to align with company vision.
- Submit weekly and monthly departmental reports to the management.




- Develop new processes or streamline current ones to improve operational efficiency.

6. Cost Negotiation

- Negotiate with vendors and service providers to secure the best rates while maintaining quality and delivery timelines.
- Build and maintain strong working relationships with vendors, labor teams, and fabrication partners.
- Ensure all vendors are onboarded following company guidelines and performance is reviewed periodically.
- Coordinate timely payments and documentation with the accounts team to avoid last-minute issues.
- Cost analysis for the material procurement before the final costing.
- Ensure your on-event expense is correctly filled and submitted to the Accounts Team at least one day prior to the event for cost verification and approval.
- Please make sure all vendors and their final amounts are closed as per the targets shared by the Cost Controller, following the audit of the Cost Analysis Sheet.
- Prepare and maintain accurate cost analysis sheets for all Kahani events, ensuring transparency and budget adherence.Competencies Required for the Role

Iceberg Element

Competency Attributes

Skills

Event production management, Team supervision, Vendor coordination, Timeline management, Problem-solving, On-ground execution, Communication & reporting

Knowledge

Event design & execution, Vendor & labor management, SOP implementation, Safety & compliance standards, Event logistics & planning

Self-Image

Detail-oriented, Accountable, Leadership mindset

Traits

Organized, Proactive, Creative, Adaptive, Strong communicator

Motives

Driven by flawless execution, Passion for creating memorable events, Commitment to team growth and operational excellence

Education & Experience

- Bachelor’s/Master’s in Event Management, Hospitality, Business Administration, or related field.
- 3–5 years of experience in event production, preferably in weddings, luxury events, or hospitality.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Production Executive - event (Dumas)
🏢 Kahani By I2c Events
📍 Dumas