About Medhavi Skills University

Medhavi Skills University (MSU) is a government-notified private State Skills University established under a State Act in Sikkim in 2021, dedicated to advancing quality skill-integrated higher education and entrepreneurship. Recognised by the UGC and aligned with the National Education Policy (NEP) 2020, MSU is a pioneer in converging the skilling ecosystem with formal higher education through its “Industry as Campus” model. The University collaborates extensively with industries and Skill Development Institutes to deliver work-integrated degree programs embedding structured on-the-job training within the curriculum. MSU is a recognised Awarding Body under NCVET, empanelled with DGT, and serves as an anchor university partner with NSDC and the PMU of NSDC International-collectively reinforcing its demand-driven, industry-co-led academic framework. Ranked 4th among India’s Top Skill Universities in the Outlook ICARE Rankings 2025 and supported by over 11 defence partnerships along with multiple national recognitions, MSU stands among India’s leading skill-integrated higher education institutions.

For more information, visit https://msu.edu.in

About Medhavi Group:

Established in 2013, Medhavi Group is a unified ecosystem comprising MSU and various skill-promoting organisations, dedicated to advancing skill development, vocational training, and industry-integrated higher education. With a robust outcome-driven approach, the Group has trained over 6lakh learners, achieving more than 70% employability outcomes, and currently supports 20,000+active students across its diverse programs. Medhavi Group continues to bridge the gap between education and employment by building scalable, industry-aligned talent pathways across India. Work Integrated Skill based Higher Education (WISE) is Medhavi’s flagship industry-integrated initiative built on the principle of “Industry as Campus.” It combines academic learning with structured on-the-job training, ensuring students graduate with real work experience and industry-ready skills. Through deep, outcome-driven partnerships with over 300+ leading industry and skill partners across 26+ sectors including Hyundai, Mahindra, IHG Group, Nephroplus, Barbeque Nation, Nexus Select Malls, ClassPlus, Tata Electronics, Marriott, ITC, and others- WISE enables learners to acquire role- specific competencies directly within live business environments. WISE creates a demand-driven talent pipeline for industries that enhances employability, improves workforce productivity, and bridges the industry skill gap.

For more information, visit https://msu.edu.in/wise

Role Overview:

The Hostel Warden is responsible for the overall management and administration of the university hostel, ensuring a safe, secure, disciplined, and student-centric residential environment.



The role involves overseeing day-to-day hostel operations, maintaining discipline, promoting student welfare, ensuring cleanliness and hygiene, coordinating maintenance and security services, and addressing student concerns promptly. The Hostel Warden works closely with various university departments to ensure smooth hostel functioning, compliance with institutional policies, and a positive living experience that supports students & academic and personal development. The role also requires effective record management, emergency response, and continuous efforts to enhance the quality of hostel services and resident satisfaction

Key Responsibilities:

1. Hostel Administration & Operations

- Oversee the day-to-day operations of the hostel.
- Ensure strict implementation of hostel rules, regulations, and university policies.
- Monitor student discipline and maintain a conducive residential environment.
- Maintain daily attendance and movement registers.
- Conduct regular and surprise hostel inspections.
- Ensure proper room allocation and occupancy management.
- Monitor hostel occupancy and maintain updated records.

2. Student Discipline & Conduct

- Enforce hostel rules and code of conduct.
- Counsel students regarding discipline and responsible behaviour.
- Identify and resolve disciplinary issues promptly.
- Report incidents to the RM within prescribed timelines.
- Maintain confidentiality while handling disciplinary matters.

3. Student Welfare & Grievance Handling

- Act as the first point of contact for hostel residents.
- Address student complaints promptly and fairly.
- Maintain an updated complaint and grievance register.
- Conduct regular interaction meetings with hostel residents.
- Promote student well-being and positive hostel culture.
- Encourage student participation in maintaining hostel discipline and cleanliness.

4. Safety & Security

- Ensure a safe and secure environment for all residents.
- Coordinate with the Security Department for round-the-clock vigilance.
- Monitor visitor management and entry/exit registers.
- Ensure compliance with hostel access control procedures.
- Respond effectively to emergencies including medical, fire, and security incidents.
- Participate in emergency preparedness drills and safety awareness programs.

5. Hostel Maintenance & Hygiene

- Conduct routine inspections of:
- ➢ Student rooms
- ➢ Washrooms
- ➢ Corridors
- ➢ Common areas
- ➢ Dining areas




- Ensure cleanliness and hygiene standards are maintained.
- Report maintenance issues promptly.
- Coordinate with Housekeeping and Maintenance teams for timely rectification.
- Monitor pest control and sanitation standards.

6. Documentation & Record Management

- Maintain accurate records including:
- ➢ Student attendance
- ➢ Hostel occupancy
- ➢ Room allotment
- ➢ Visitor registers
- ➢ Gate passes
- ➢ Leave records
- ➢ Incident reports
- Complaint registers
- Inspection reports
- Maintenance logs
- Prepare and submit periodic reports to management.

7. Compliance

- Ensure compliance with University Hostel Rules.
- Follow institutional policies and SOPs.
- Maintain statutory records wherever applicable.
- Ensure hostel operations comply with safety and security guidelines.

8. Coordination

- Coordinate effectively with:
- ➢ Operations Department (Campus and Head Office)
- ➢ Security Department
- ➢ Housekeeping Team
- ➢ Maintenance Team
- ➢ Transport Department
- ➢ Student Affairs
- ➢ Academic Departments
- ➢ Parents/Guardians (where necessary)

9. Event & Operational Support

- Support hostel arrangements during university events.
- Coordinate student accommodation during admissions and orientation programs.
- Assist in logistics for student movement whenever required.
- Ensure uninterrupted hostel operations during institutional events.

10. Emergency Management

- Handle medical emergencies.
- Respond to fire and safety incidents.
- Coordinate evacuation procedures when required.
- Maintain emergency contact records.
- Ensure emergency equipment is accessible and functional.

Qualifications & Skills Required:

- Bachelor’s Degree from a recognized university.
- Strong leadership and supervisory skills
- Excellent communication and interpersonal abilities
- Student counselling and conflict resolution skills
- Administrative and documentation skills
- Problem-solving and decision-making ability
- Emergency response and crisis management
- Time management
- Team coordination
- Computer proficiency (MS Office, email, documentation)
- Report writing skills

What We Offer

- Opportunity to architect and scale a future-focused, industry-integrated higher education ecosystem.
- Competitive compensation with performance-linked incentives.
- Leadership role in a rapidly growing national skills and university platform.
- A collaborative, mission-driven environment.
- The opportunity to create a measurable impact on employability and workforce transformation at scale.

How to Apply

Interested candidates should submit a resume and cover letter detailing their qualifications and experience at [email protected] at earliest possible.

Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

📌 Hostel Warden - Girls (Sikkim)
🏢 Medhavi
📍 Sikkim