Job Description

Job Title: Admin & Accounts Executive

Location: Prabanch Gardens, Amaindhakaranai Village Panchayat, Chengalpattu District, Tamil Nadu

Salary: ₹20,000 per month

About the Role

Prabanch Gardens is looking for a smart, proactive, and highly organized Admin & Accounts Executive to oversee the day-to-day administrative and accounting functions of the farm and homestay. The role requires someone who can independently coordinate with different teams, maintain accurate financial and operational records, liaise with auditors and statutory authorities, and ensure the smooth functioning of administrative operations.

The selected candidate will serve as the central coordination point for the farm, homestay, accounts, procurement, and compliance activities.

Key Responsibilities: Accounts & Finance

- Maintain day-to-day accounts, cash book, vouchers, receipts, and payment records.
- Record and reconcile bank transactions.
- Maintain petty cash and prepare periodic financial reports.
- Coordinate with the Chartered Accountant and auditors for monthly, quarterly, and annual accounting requirements.
- Maintain GST-related records and coordinate with the auditor for timely GST filings and statutory compliance.
- Organize and maintain all financial documents, invoices, bills, and supporting records.

Administration

- Handle day-to-day administrative operations of Prabanch Gardens.
- Maintain office records, registers, files, and digital documentation.
- Coordinate with different operational teams and ensure timely follow-up of assigned tasks.
- Prepare reports and maintain management information as required.

Farm Operations Support

- Maintain records relating to farm activities, labour, inputs, production, and operational data.
- Coordinate with different sections of the farm to collect and compile information.
- Maintain inventory and stock registers for farm materials and consumables.

Procurement & Inventory

- Coordinate procurement of farm inputs,



housekeeping materials, office supplies, and other requirements.
- Obtain quotations where required and maintain purchase records.
- Monitor inventory levels and ensure timely replenishment of stocks.

Homestay Operations

- Coordinate guest bookings and stay-related administration.
- Liaise with housekeeping, kitchen, and maintenance teams to ensure smooth guest experiences.
- Maintain guest records and operational documentation related to the homestay.

Digital & Communication Support

- Assist in managing Prabanch Gardens' social media platforms and digital communication.
- Coordinate updates for online listings and promotional content.
- Handle routine email correspondence and professional communication with vendors, guests, and partners.

Eligibility

- Bachelor's degree in Commerce, Business Administration, Management, Accounting, or any related discipline.
- 2–5 years of relevant experience in administration, accounts, office management, or hospitality operations.
- Working knowledge of GST procedures, bookkeeping, and coordination with auditors.
- Proficiency in MS Office (especially Excel), email communication, and digital documentation.
- Basic understanding of inventory and procurement processes.
- Excellent organizational, multitasking, and problem-solving abilities.
- Valuable communication skills in English and Tamil (spoken and written).
- Ability to work independently with a high level of responsibility and attention to detail.

Preferred Candidate

- Experience in managing administrative and accounting functions independently.
- Experience in hospitality, agriculture, resorts, farm stays, or similar sectors will be an added advantage.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 per month

Application Question(s):

- Do you have experience in handling GST billings?
- Do you have experience in the hotel industry?

- Do you have administrative experience?

Experience:

- Accounts: 3 years (Preferred)

Language:

- English (Preferred)

Work Location: In person

📌 Admin & Accounts Executive (Oragadam)
🏢 Research & Action Centre For Local Democracy
📍 Oragadam