DEPARTMENT

Administration

LOCATION

Badlapur

SALARY RANGE

₹30,000 – ₹40,000 per month

DESCRIPTION

The Executive Assistant will work closely with the Joint CEO and act as a key coordination and execution support function. The role demands exceptional follow-up skills, strong communication ability, and high ownership in driving daily operational priorities. This position is critical in ensuring timely execution, internal coordination, and communication discipline across departments.

REQUIREMENTS

1. Executive Support  Manage and maintain the Joint CEO’s calendar, meetings, and schedules  Prepare agendas, briefing notes, and supporting documents  Draft professional emails, internal communications, and reports 2. Follow-ups & Coordination (Core Responsibility)  Ensure strict follow-ups on assigned tasks across departments  Track progress of ongoing projects and report status regularly  Send reminders, escalate delays, and ensure closure of action points 3. Meeting Management  Schedule, organize, and coordinate internal and external meetings  Prepare accurate Minutes of Meeting (MoM) and circulate them promptly  Monitor execution of action items discussed in meetings 4.



Communication & Stakeholder Management  Coordinate with internal teams (engineering, production, accounts, etc.)  Interface with external stakeholders when required  Maintain qualified communication across all levels of the organization 5. Documentation & Reporting  Maintain records, reports, trackers, and MIS data  Work extensively on MS Excel and Word for reporting and tracking  Ensure proper documentation and filing systems Key Skills & Competencies  Excellent follow-up and execution discipline (most critical requirement)  Strong command of written and spoken English  Proficiency in MS Office (Excel, Word, Outlook)  Ability to handle pressure and multitask effectively  Strong interpersonal skills and confidence to interact across hierarchy  High level of accountability, ownership, and professionalism Eligibility Criteria  Prior experience as an Executive Assistant / Office Coordinator to MD/CEO  Experience in organizations with ₹50+ crore turnover preferred  Minimum 3–7 years of relevant experience

📌 EXECUTIVE ASSISTANT TO JOINT CEO (India)
🏢 Vishnu HR Solution
📍 India