- Assist in processing ESOP grants, vesting, and exercise activities.
- Maintain updated ESOP records and coordinate with internal stakeholders, employees, and RTA (Registrar & Transfer Agent).
- Support in preparing ESOP-related MIS, ensuring accuracy and compliance with company policies and statutory guidelines.
- Handle employee queries related to ESOP status, documentation, and timelines.
2. Department Budgeting
- Support the preparation, consolidation, and monitoring of the Secretarial Department's annual budget.
- Track monthly/quarterly expenditure and ensure alignment with approved budgets.
- Assist in variance reporting and flag any deviations or required budget revisions.
- Coordinate with Finance for budget submissions, approvals, and updates.
3. Dividend Reconciliation
- Assist in reconciliation of dividend payments,
unclaimed dividends, and related financial records.
- Coordinate with RTA, Finance, and internal stakeholders for verification of dividend disbursements.
- Maintain updated records of dividend payouts and support in reporting to regulatory bodies, as required.
- Support in resolving shareholder queries related to dividends.
4. Bills Processing & Department Monitoring
- Process vendor bills, invoices, skilled fee statements, and ensure timely payments.
- Maintain accurate logs of bills processed and track status with Accounts/Finance teams.
- Assist in monitoring departmental expenses and ensuring compliance with internal financial policies.
- Support vendor coordination and documentation requirements.
5. Assistance to the Secretarial Team
- Provide administrative and compliance-related support to the Company Secretarial team.
- Assist in maintaining statutory registers, filings, and documentation in line with Companies Act and SEBI requirements.
- Manage correspondence, document control, and coordination with cross-functional teams.