Our client is seeking a motivated, detail-oriented and organized individual to support its operational and administrative activities. In this role, you will work on maintaining budgets for complex and multi-faceted grants, tracking expenditures, monitoring contracts and sub-agreements, event management, and other administrative, operational, and support tasks as needed.
Duration: 1 year as term hire (extendable based on performance and project requirements)
Key Responsibilities:
A. Financial Management (30%):
- Update and maintain project budgets utilizing the organization's budgeting and forecasting software (TM1).
- Work closely with the Operations Manager to maintain the accuracy of budget forecasting and minimize variance from planned targets.
- Actively coordinate and collaborate with the accounting team, payments team, HR and other program teams.
- Coordinate with the program team for completion of timesheets, expense
reporting, etc.
- Coordinates with project teams to support their ad hoc financial expenditures for outreach,
communication/engagement and delivery efforts.
- Ensures team compliance with terms and conditions of complex grant and contract agreements.
B. Contracts Management (30%):
- Process documentation for agreements, contracts, sub grants, work authorizations, and purchase orders.
- Monitor performance against contract requirements.
- Work with partners to help them understand and meet sub grant and contract requirements.
- Maintain supporting reports throughout the duration of contracts and sub grants.
- Process invoices and payments for partners in compliance with the organization's policies.
- Provides guidance to partner organizations and consultants to ensure their compliance with funder policies, while proactively and professionally communicating with partners and consultants.
C. Conference, Event & Travel Support (20% time)
- Coordinate conference and event logistics for domestic and international workshops, includ