Pre-Sales & Project Documentation Coordinator – ELV Systems

Experience: 2–4 years
Joining: Immediate or within 15 days
Department: Pre-Sales
Education: Diploma, BCA, BBA, MCA, or a relevant qualification

Role Overview

We are looking for a Pre-Sales & Project Documentation Coordinator with experience in ELV systems, pre-sales support, and project coordination. The person will support proposal preparation, tender documentation, client coordination, and the administrative tracking of projects from the pre-sales stage through execution.

The ideal candidate should understand ELV solutions and be comfortable coordinating with sales, engineering, project, vendor, and customer teams.

Key Responsibilities
Pre-Sales Support

- Understand customer requirements and coordinate with internal technical teams to develop appropriate solutions.

- Prepare proposals, quotations, presentations, compliance statements, and tender documents.

- Support the sales team in responding to RFPs, RFQs, and customer inquiries.

- Coordinate product demonstrations, technical meetings, site visits, and customer presentations.

- Maintain accurate CRM records and track leads, opportunities, quotations, and follow-up activities.

- Follow up with prospects and support sales pipeline management.

- Conduct basic market research and competitor analysis.

- Coordinate with OEMs and vendors to obtain product information, quotations, and technical documentation.

Documentation and Project Coordination

- Maintain organized records of proposals, drawings, quotations, approvals, contracts, and project documents.

- Assist in planning, scheduling, and monitoring project activities.

- Coordinate with internal teams, vendors, contractors, and clients for smooth project execution.

- Track project timelines, deliverables, approvals, and resource requirements.

- Prepare Minutes of Meetings, status reports, trackers, and project updates.

- Monitor project risks, issues, dependencies,



and escalation points.

- Support project managers with project administration and stakeholder communication.

- Assist teams in completing projects within the agreed scope, schedule, and budget.

RequirementsRequired Technical Knowledge

- Experience in one or more ELV domains, including:
- Access Control Systems

- CCTV and Video Surveillance

- Fire Alarm Systems

- Public Address Systems

- Audio-Visual Systems

- Building Management Systems

- Understanding of ELV design, site supervision, construction, or project execution.

- Basic knowledge of CAD drawings, layouts, schematics, and drafting concepts.

- Strong working knowledge of Microsoft Excel, Word, and Power Point.

- Ability to understand technical specifications and project requirements.

Preferred Skills

- Previous experience in an ELV systems integrator, construction, infrastructure, or building automation company.

- Familiarity with CRM or project-tracking tools.

- Working knowledge of AI productivity tools, including Microsoft Copilot.

- Exposure to tender submission and vendor coordination.

Soft Skills

- Good written and spoken English.

- Strong documentation and organizational skills.

- Attention to detail and accuracy.

- Ability to coordinate with multiple stakeholders.

- Good follow-up and time-management skills.

- Ability to work independently and manage competing priorities.

Benefits

- Exposure to end-to-end ELV projects across CCTV, Access Control, Fire Alarm, AV, Public Address, and BMS.

- Prospect to work closely with sales, engineering, project, vendor, and customer teams.

- Hands-on experience in proposals, tenders, technical documentation, and project coordination.

- Exposure to AI-enabled productivity tools and modern work practices.

- Opportunities to strengthen technical, commercial, and project-management capabilities.

- Collaborative work environment with scope for professional growth.

- Opportunity to contribute to diverse customer and infrastructure projects.

📌 Pre-Sales & Project Documentation Coordinator (Bengaluru)
🏢 Neorealm
📍 Bengaluru