Job Description – Office Manager

Location- Mumbai

Experience- 5-10 years

Key Responsibilities

- Coordination in onboarding, induction, and employee exit formalities.
- Administer attendance, leave records, employee benefits, and HR information systems.
- Coordinate employee training, wellness, and development programs.
- Ensure compliance with labour laws, statutory requirements, and internal HR policies.
- Oversee day-to-day office operations to ensure smooth business functioning.
- Manage office facilities, housekeeping, pantry services, office supplies, and maintenance.
- Supervise reception, administrative staff, and support personnel.
- Coordinate office space planning, seating arrangements, and infrastructure requirements.
- Manage office assets, inventory, furniture, equipment, and fixed asset records.
- Ensure uninterrupted availability of office utilities and essential services.
- Identify, negotiate, and manage contracts with vendors and service providers.
- Monitor service quality and vendor performance.
- Manage annual maintenance contracts (AMCs) for office equipment and facilities.
- Coordinate repairs, renovations, and office improvement projects.




- Review vendor invoices and ensure timely processing of payments.
- Oversee office security operations, including access control systems, visitor management, and CCTV monitoring.
- Ensure compliance with workplace health, safety, and fire safety regulations.
- Conduct periodic emergency preparedness drills and safety inspections.
- Manage confidential document storage, record retention, and secure document disposal processes.
- Maintain licenses, permits, insurance policies, and statutory records.
- Support internal and external audits relating to administration and facilities.
- Prepare and monitor the administration and facilities budget.
- Control administrative expenses and identify cost optimization opportunities.
- Manage procurement of office equipment, stationery, furniture, and services.
- Maintain inventory controls and procurement records.

Qualifications

- Graduate
- Experience in a professional services firm, consulting organization, or corporate setting is preferred.
- Prior experience managing vendors, facilities, and security operations.

Work Location: In person

📌 Office Manager (India)
🏢 LEXORBIS
📍 India