Position Title: Executive Secretary to the CEO

Department: Office of the CEO
Reports To: CEO – CARE Group of Institutions
Location: CARE Group of Institutions, Trichy
Employment Type: Full-time

Role Summary

The Executive Secretary to the CEO acts as the strategic support partner to the CEO, ensuring seamless coordination across the teaching, non-teaching, and operations wings of the institution.
This role involves high-level executive assistance, data-driven decision support, cross-functional coordination, and stakeholder management — requiring a dynamic, analytical, and highly organized individual capable of handling a fast-paced, multi-institutional environment.

This is an ideal role for fresh graduates or young professionals from IIMs, XLRI, ISB, SPJIMR, NMIMS, MDI, or other equivalent Tier-1 management institutes who aspire to gain exposure to strategy, operations, and institutional leadership at scale.

Key ResponsibilitiesA. Strategic Support to CEO

- Act as the central point of coordination between the CEO and Deans, Principals, CAO, COO, and other key leadership roles.
- Prepare briefing notes, executive summaries, and analytical reports for CEO reviews.
- Assist in monitoring the implementation of strategic initiatives such as:
- CARE’s institutional expansion roadmap
- NAAC/NBA/AICTE compliance
- Research & innovation collaborations
- Branding & admissions campaigns

B. Stakeholder & Leadership Coordination

- Manage high-level communications and schedules involving internal leadership and external stakeholders (AICTE, UGC, NBA, industry partners, etc.).
- Facilitate structured reporting from all leadership roles reporting to the CEO, ensuring accurate, timely updates.
- Follow up on CEO’s action items and ensure alignment across departments.

C. Data & Decision Support

- Work with different institutional wings (Engineering, Architecture, Management, Arts & Sciences)



to consolidate performance data.
- Assist in creating dashboards and MIS reports for student outcomes, placements, financial KPIs, and operational effectiveness.
- Support the CEO in data-driven decisions related to budgets, new programs, collaborations, and institutional strategy.

D. Communication & Representation

- Draft and review key communications, MoUs, policy documents, and board-level reports.
- Represent the CEO’s office in high-level meetings when delegated.
- Maintain confidentiality and handle sensitive information with discretion.

Key Skills & Competencies

- Exceptional organization, multitasking, and time management abilities.
- Strong analytical and problem-solving skills.
- High proficiency in MS Office, Google Workspace, and data visualization tools.
- Professional communication and presentation skills.
- Ability to work independently under pressure and handle complex situations with maturity.

Qualifications & Experience

- Education: MBA/PGDM from IIMs, ISB, XLRI, SPJIMR, NMIMS, MDI, SIBM, or other equivalent Tier-1 B-schools.
- Experience:
- Fresh graduates preferred, OR
- Up to 2 years in executive assistance, consulting, analytics, or operations.
- Exposure to education administration, strategy, or corporate planning is an advantage.

Performance Indicators

- Accuracy and timeliness of CEO reporting packs, briefs, and dashboards.
- Efficiency in following up and closing key action points.
- Quality of coordination across departments and leadership levels.
- Contribution towards institutional goals (admissions, placements, accreditations, rankings, etc.).

Job Types: Full time, Permanent, Fresher

Benefits:

- Commuter assistance
- Leave encashment
- Paid sick time
- Paid time off

Ability to commute/relocate:

- Trichy, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Education:

- Master's (Preferred)

Location:

- Trichy, Tamil Nadu (Required)

Work Location: In person

📌 Executive Secretary to CEO (India)
🏢 CARE Group of Institutions
📍 India