The Plant Admin is responsible for handling day-to-day administrative activities of the manufacturing plant, ensuring smooth office operations, coordination between departments, vendor management, employee support, and compliance with company policies.
Key ResponsibilitiesAdministrative Management
- Manage overall plant administration activities.
- Maintain office records, files, and documentation.
- Coordinate housekeeping, security, transport, and canteen services.
- Handle stationery, office supplies, and inventory management.
- Monitor attendance, leave records, and manpower coordination.
Facility & Maintenance Coordination
- Ensure proper maintenance of office and plant facilities.
- Coordinate with maintenance teams for repairs and upkeep.
- Supervise utility services and office equipment.
Vendor & Purchase Coordination
- Coordinate with vendors and service providers.
- Process purchase requisitions and invoices.
- Negotiate AMC/service contracts when required.
Employee Support
- Support onboarding and employee welfare activities.
- Handle employee accommodation/travel arrangements if applicable.
- Coordinate training schedules and meetings.
Compliance & Documentation
- Ensure compliance with safety and company policies.
- Maintain statutory and audit-related records.
- Assist during internal/external audits.
Communication & Coordination
- Coordinate with HR, production, stores, and accounts departments.
- Prepare administrative reports and MIS data.
- Support management in daily operational activities.
Required Qualifications
- Bachelor’s degree in Business Administration, Commerce, or related field.
- 2–5 years of experience in plant/factory administration preferred.
- Knowledge of MS Office and acconting softaware.
- Good communication and coordination skills.
Preferred Skills
- Strong organizational abilities
- Multitasking and time management
- Vendor management
- Problem-solving skills
- Knowledge of factory operations and compliance