Role Clarity | Purchase Manager (Heavy Machinery for Home Furnishings Div)

Job Title: Purchase Manager

Reporting To: Director / Head – Sales Merchandising & Operations

Role Definition

The Purchase Manager at Artasia is accountable for ensuring timely, accurate,

and cost-effective sourcing of all materials and services required for production

and sampling. The role ensures seamless coordination between PPC,

Merchandising, Production, and Vendors, enabling uninterrupted production

flow and adherence to delivery commitments.

It combines material planning, inventory control, vendor management, inward

quality assurance, and external processing coordination, ensuring that sourcing

functions as a reliable and efficient backbone for operations, supporting both

execution excellence and business growth.

Role Deliverables

● Ensure timely availability of materials aligned with production and

sampling plans

● Maintain optimized inventory with high accuracy, minimal ageing, and

zero stockouts

● Build and manage a reliable, performance-driven, and diversified vendor

base

● Ensure sourcing accuracy as per BOM and required specifications

● Deliver smooth and timely execution of all external processing activities

● Maintain robust control over sourcing cost and prevent financial leakages

● Enable timely and efficient NPD and sampling execution

● Maintain accurate, transparent, and audit-ready sourcing and store records

Tasks & Activities

Material Sourcing & Planning Discipline

● Review PPC plans and TNA timelines to anticipate material requirements

in advance

● Plan sourcing proactively to ensure material availability before production

timelines

● Validate BOM prior to purchase order placement to ensure correct

specifications and quantities

● Place purchase orders aligned with production priorities and timelines

● Ensure sourcing within approved cost benchmarks and vendor

agreements

● Track purchase orders from placement to delivery and ensure timely

inward

● Coordinate closely with vendors for dispatch planning and delivery

commitments

● Escalate delays proactively to prevent impact on production schedules

● Maintain sourcing tracker with complete visibility of order status and

timelines

Inventory Health & Control





● Maintain accurate stock records across system and physical inventory

● Conduct regular stock reconciliation and ensure minimal variance

● Monitor inventory levels to prevent stockouts and overstocking

● Track ageing and movement of stock and initiate corrective actions

● Ensure uninterrupted material availability for all active production orders

● Coordinate with PPC and production teams for consumption planning

● Maintain inventory MIS with clear visibility of stock position and ageing

Vendor Performance & Reliability

● Identify, onboard, and develop vendors across material categories

● Maintain a diversified vendor base to reduce dependency risks

● Monitor vendor performance on delivery timelines, quality, and cost

adherence

● Conduct regular vendor reviews and performance discussions

● Ensure timely communication and follow-up with vendors

● Develop alternate vendors for critical materials

● Maintain vendor MIS with performance tracking and evaluation

Inward Quality & Quantity Accuracy

● Ensure all incoming materials are checked for quantity, quality, and

specifications

● Coordinate with QC team for inspection and approval of materials

● Ensure accurate inward entry and documentation in system

● Identify and report discrepancies immediately

● Ensure return or rejection of non-compliant materials

● Maintain inward QC logs and documentation

External Processing (Dyeing, Printing, Embroidery, etc.)

● Plan and allocate jobwork based on production requirements and

timelines

● Ensure timely dispatch of materials to external vendors

● Track jobwork progress and ensure adherence to timelines

● Ensure quality compliance of processed materials before inward

● Coordinate with vendors and internal teams to avoid delays

● Resolve quality or delay issues proactively





● Maintain jobwork tracker with clear visibility of status

NPD & Sampling Support

● Ensure priority sourcing of materials for NPD and sampling requirements

● Coordinate closely with design and merchandising teams for urgent

developments

● Maintain faster turnaround timelines for sampling materials

● Track material readiness for sampling and development

● Ensure no delay in sampling due to sourcing issues

Cost Control & Commercial Discipline

● Ensure sourcing within approved cost benchmarks

● Negotiate effectively with vendors for cost optimization

● Track cost variations and highlight deviations

● Ensure price accuracy and prevent overpayments

● Maintain cost comparison and analysis for key materials

● Ensure transparency and control in all sourcing transactions

Compliance & Documentation Governance

● Maintain accurate and complete records of all sourcing and inventory

activities

● Ensure all records (POs, inward, stock) are updated in system

● Maintain audit-ready documentation at all times

● Conduct periodic checks for compliance and process adherence

● Close audit gaps within defined timelines

● Ensure full compliance with internal and external standards

Success Metrics

● Material Planning &; Availability: ≥95% materials planned and in-house as

per BOM timeline (T-45 / T-15 adherence)

● Cost Control: ≤1% deviation from approved sourcing rates with zero

overpayment instances

● Inventory Health & Accuracy: ≤2% stock variance with average stock ageing

≤90 days and zero stockout impact

● Vendor Performance: ≥90% OTIF delivery with ≤5% quality rejections

● Inward & BOM Accuracy: ≥98% error-free inwarding with 100% BOM

matching

● External Processing & Sampling Support: ≥95% jobwork completion within

timeline and 100% material readiness for NPD/sampling

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):

- Are you Currently at Jaipur , Rajasthan?

Experience:

- Purchasing: 4 years (Required)

Work Location: In person

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