Job Description – Payroll & Compliance Executive

Position: Payroll & Compliance Executive

Department: Human Resources

Reporting to: HR Manager / Head – HR

Experience: 3–5 Years

Qualification: Bachelor's Degree in Commerce, Human Resources, Business Administration, or a related field.Certification in Payroll or Labour Law will be an added advantage.

Industry Preference: Transportation, Logistics, Manufacturing, Facility Management, Security Services, or any manpower-intensive industry.

Job Summary

The Payroll & Compliance Executive will be responsible for managing end-to-end payroll processing, statutory compliance, employee advantages, and maintaining accurate payroll records. The role requires sound knowledge of labour laws, payroll software, statutory deductions, and coordination with internal departments and external consultants to ensure timely salary processing and full statutory compliance.

Key Responsibilities

Payroll Management

- Process monthly payroll accurately and within defined timelines.
- Verify attendance, leaves, overtime, shift allowances, incentives, and deductions before payroll processing.
- Prepare salary statements, salary registers, bank transfer files, and payslips.
- Calculate Full & Final (F&F;) settlements for resigned employees.
- Ensure timely processing of salary revisions, promotions, reimbursements, bonuses, and statutory deductions.
- Resolve employee payroll-related queries promptly and professionally.
- Maintain complete payroll records and confidential employee salary data.

Statutory Compliance

- Ensure timely compliance with:
- Provident Fund (PF)
- Employees' State Insurance (ESIC)
- Professional Tax (PT)




- Labour Welfare Fund (LWF), where applicable
- TDS on Salaries
- Shops & Establishment Act and other applicable labour laws
- Coordinate with consultants/vendors for filing statutory returns.
- Verify and maintain:
- PF Challans & ECR
- ESIC Challans & Returns
- PT Challans & Returns
- Labour Licence-related documents
- Maintain statutory registers and compliance records.
- Ensure adherence to labour laws and government regulations.

HR & Compliance Documentation

- Maintain employee records related to payroll and statutory compliance.
- Support audits by preparing payroll reports and compliance documents.
- Coordinate with Finance & Accounts for payroll reconciliation.
- Maintain employee salary structures, CTC records, and increment data.
- Ensure confidentiality of payroll and employee information.

MIS & Reporting

- Prepare monthly payroll MIS reports.
- Generate reports related to manpower cost, attendance, overtime, statutory deductions, and compliance status.
- Assist management with payroll analytics and reports as required.
- Maintain proper documentation for internal and statutory audits.

Coordination

- Coordinate with HR, Accounts, Operations, and external consultants.
- Follow up with vendors/agencies for compliance documentation.
- Support HR during on boarding,



employee exits, and salary revisions.

Required Skills

- Strong knowledge of Payroll Processing.
- Good understanding of PF, ESIC, PT, TDS, Labour Laws, and statutory compliance.
- Proficiency in MS Excel (VLOOKUP, Pivot Tables, formulas, data validation).
- Experience with HRMS/Payroll Software.
- Excellent numerical and analytical skills.
- Strong attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to handle confidential information with integrity.
- Time management and ability to meet strict deadlines.

Preferred Knowledge

- Payroll Software
- HRMS and attendance management systems.
- Labour law compliance applicable to manpower-intensive organizations.
- Experience handling payroll for 300+ employees will be an added advantage.

Key Performance Indicators (KPIs)

- 100% accurate payroll processing within timelines.
- Timely statutory filings without penalties.
- Zero payroll discrepancies due to calculation errors.
- Timely submission of statutory challans and returns.
- Effective resolution of employee payroll queries.
- Complete compliance documentation maintained for audits.
- Accurate payroll MIS and management reports.

Personal Attributes

- High level of integrity and confidentiality.
- Detail-oriented with strong analytical abilities.
- Organized and process-driven.
- Problem-solving mind-set.
- Ability to work under pressure and meet deadlines.
- Team player with excellent coordination skills.

Pay: ₹22,000.00 - ₹30,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Executive-Payroll and Compliance (India)
🏢 Aarya Trans Solutions
📍 India