Key Responsibilities

1. Calendar Management

- Manage and maintain the CEO’s calendar, ensuring effective prioritization of meetings, appointments, and commitments.
- Schedule internal and external meetings, including leadership discussions, board meetings, and client interactions.
- Coordinate meeting logistics (venue, agenda, materials, participants).
- Proactively resolve scheduling conflicts and optimize time management.
- Ensure adequate preparation time and alignment with business priorities.

2. Travel Management

- Plan and coordinate domestic and international travel arrangements for the CEO.
- Arrange flights, accommodation, visa requirements, and ground transportation.
- Prepare detailed travel itineraries with meeting schedules, contacts, and logistics.
- Handle last-minute travel changes or emergencies efficiently.
- Ensure cost-effective and compliant travel bookings as per company policies.

3. Expense Management

- Manage and track the CEO’s expense reports, ensuring timely submission and accuracy.
- Verify supporting documents and compliance with company expense policies.
- Coordinate with finance teams for reimbursements and reporting.
- Maintain records and prepare expense summaries when required.
- Monitor budget allocations related to executive expenses.

4. Event Management

- Plan and execute corporate events, leadership meetings, conferences, and offsites involving the CEO.
- Coordinate logistics including venue selection, vendors, catering, travel, and materials.
- Collaborate with internal teams to ensure smooth event execution.
- Manage invitations,



RSVPs, and communication with attendees.
- Ensure high-quality stakeholder experience and post-event follow-ups.

5. Visitor Agenda & Management

- Manage all visitor interactions for the CEO’s office, including clients, partners, and internal stakeholders.
- Prepare visitor agendas aligning with business objectives and CEO priorities.
- Coordinate meeting schedules, logistics, and hospitality arrangements.
- Act as the primary point of contact for visitors, ensuring a professional experience.
- Maintain records of visits and follow-up actions.

6. Stakeholder Coordination & Communication

- Serve as a liaison between the CEO and internal departments, leadership teams, and external stakeholders.
- Draft and review correspondence, presentations, and reports on behalf of the CEO.
- Ensure timely communication and follow-ups on key action items.

7. Confidentiality & Executive Support

- Handle sensitive and confidential information with utmost discretion.
- Support the CEO in strategic initiatives and special projects.
- Prepare briefing notes, meeting agendas, and minutes as needed.
- Anticipate the CEO’s needs and proactively resolve issues.





Key Skills & Competencies

- Strong organizational and time management skills
- Excellent verbal and written communication
- High level of professionalism and confidentiality
- Ability to multitask and work under pressure
- Attention to detail and problem-solving mindset
- Solid coordination and stakeholder management skills
- Proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Adaptability and proactive approach

Qualifications & Experience

- Bachelor’s degree in Business Administration or related field
- 5–10 years of experience as an Executive Assistant (preferably supporting senior leadership/CEO)
- Experience in handling complex calendars, travel, and executive coordination
- Prior exposure to event management and stakeholder engagement preferred

Key Performance Indicators (KPIs)

- Efficient calendar utilization and time optimization
- Accuracy and timeliness of travel and expense management
- Quality of event execution
- Stakeholder satisfaction (internal & external)
- Responsiveness and turnaround time for tasks

Business Unit: Support Functions In Geographies

Division: SF In AMEA - India

Legal Entity: ENGIE Energy India Private Limited

Company Name: ENGIE India

Minimum Base Salary:

Maximum Base Salary:

Pay Basis:

Why this matters to us

Our organisation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We offer reasonable accommodations upon request for individuals with disabilities.

📌 Executive Assistant to HOD (India)
🏢 ENGIE
📍 India