About Studio Underground

Studio Underground is a leading creative production house specializing in government documentaries, television commercials, promotional films, motion graphics, corporate films, and digital content. We work with various government departments and organizations to create impactful visual stories.

We are looking for an organized, proactive, and people-oriented HR & Admin Executive who can build a strong team while ensuring smooth office operations.

Job Summary

The HR & Admin Executive will be responsible for managing the complete recruitment cycle, employee engagement, HR documentation, office administration, vendor coordination, and ensuring smooth day-to-day operations of the studio.

This role requires someone who enjoys interacting with people, is highly organized, and can multitask in a fast-paced creative environment.

Requirements

Key Responsibilities:

Human Resource Responsibilities

- Recruitment & Hiring

- Handle end-to-end recruitment process.

- Draft and post job openings across hiring platforms.

- Source candidates through LinkedIn, Naukri, Indeed and social media.

- Screen resumes and shortlist suitable candidates.

- Schedule interviews and coordinate with department heads.

- Conduct HR interviews.

- Follow up with candidates throughout the hiring process.

- Prepare offer letters and onboarding documents.

- Maintain recruitment tracker and hiring reports.

- Employee Onboarding

- Complete joining formalities.

- Collect and verify employee documents.

- Create employee files and maintain HR records.

- Conduct orientation for new employees.

- Coordinate induction with different departments.

- Employee Management

- Maintain and update all employee documentation, including personnel files, employment records and attendance records.

- Track probation and confirmation.

- Coordinate performance reviews.

- Handle employee grievances professionally.





- Organize employee engagement activities.

Administrative Responsibilities

- Office Administration

- Ensure smooth daily office operations.

- Manage office supplies and inventory.

- Coordinate housekeeping and office maintenance.

- Supervise office cleanliness.

- Maintain meeting rooms and common areas.

- Ensure office assets are properly maintained.

- Vendor Management

- Coordinate with Internet providers, Equipment vendors, Office suppliers, Courier services, Housekeeping staff & Maintenance agencies.

- Asset Management

- Maintain records of all Production Equipments and office supplies.

- Track asset allocation and returns.

- Office Coordination

- Coordinate with all departments.

- Maintain office calendars & Schedule meetings.

- Arrange travel bookings when required.

- Coordinate client visits.

- Support production team for administrative Requirements.

Desired Skills

- Excellent communication skills

- Strong interpersonal skills

- Good negotiation ability

- Highly organized

- Problem-solving mindset

- Ability to multitask

- Positive attitude

- Detail-oriented

- Confidentiality and professionalism

- Ability to maintain accurate employee documentation, attendance and HR records

Preferred Qualifications

- Bachelor's degree in HR, Business Administration, Management or related field.

- MBA/PGDM in HR is preferred.

- 2–5 years of experience in HR and Administration.

- Experience in media, production house, creative agency, or startup workplace is an added advantage.

Ideal Candidate Profile

We're looking for someone who doesn't just manage HR paperwork, but acts as the backbone of the studio's operations. The ideal candidate should be proactive, resourceful, and capable of finding great talent while ensuring the office runs efficiently.
Experience in a creative agency, production house, or startup is highly desirable, as the role involves working closely with filmmakers, editors, designers, writers, and production teams.

📌 HR & Admin Executive (India)
🏢 Studio Underground
📍 India