Job Description – HR Executive (HR & Administration)

Job Title: HR & Administration Executive
Location: Mumbai
Department: Human Resources & Administration
Reports To: HR Manager / Head HR

Job Summary

We are looking for a dynamic and organized HR Executive to manage recruitment, onboarding, employee engagement, HR operations, and administrative functions. The role requires coordinating day-to-day HR and office administration activities to ensure smooth organizational operations and a positive employee experience.

Key ResponsibilitiesRecruitment & Talent Acquisition

· Coordinate end-to-end recruitment activities.

· Source candidates through job portals, referrals, social media, and consultants.

· Screen resumes and schedule interviews.

· Coordinate with hiring managers for candidate selection.

· Prepare offer letters and manage pre-joining formalities.

Employee Onboarding & Offboarding

· Conduct induction and orientation programs for new employees.

· Complete joining documentation and onboarding formalities.

· Manage employee exit processes, clearances, and exit interviews.

· Maintain employee personnel files and records.

Employee Engagement & Culture

· Organize employee engagement activities, celebrations, and events.

· Coordinate employee recognition and wellness initiatives.

· Support internal communication and employee satisfaction programs.

HR Operations

· Maintain employee records and HRMS databases.

· Prepare HR reports, dashboards, and MIS.

· Generate employment-related documents such as appointment letters, confirmation letters, transfer letters, and experience letters.

· Ensure proper documentation and record management.

Training & Development

· Coordinate training programs and learning initiatives.

· Maintain training records and attendance.

· Collect and analyze training feedback.

Administration ResponsibilitiesOffice Administration

· Manage day-to-day office administration activities.





· Ensure smooth functioning of office facilities and infrastructure.

· Coordinate office maintenance, repairs, and housekeeping services.

· Maintain office assets and inventory records.

Vendor & Facility Management

· Coordinate with vendors for office supplies and services.

· Manage housekeeping, pantry, security, and maintenance vendors.

· Monitor service quality and ensure timely issue resolution.

Asset Management

· Maintain records of company assets including laptops, desktops, printers, mobile phones, and office equipment.

· Coordinate asset allocation, tracking, and recovery during employee onboarding and separation.

Travel & Logistics Coordination

· Coordinate travel bookings, hotel reservations, and transportation arrangements for employees and visitors.

· Manage courier, dispatch, and document movement activities.

Procurement & Inventory

· Monitor office stationery and pantry inventory.

· Raise purchase requests and coordinate procurement activities.

· Ensure availability of required office supplies.

Visitor & Meeting Management

· Coordinate visitor management and reception activities.

· Arrange meeting rooms and support internal meetings/events.

· Ensure conference rooms and common areas are maintained properly.

Required Qualifications

· Bachelor's Degree in Human Resources, Business Administration, or related field.

· MBA/PGDM in HR preferred.

· 2–5 years of experience in HR and Administration functions.

Required Skills

· Strong communication and interpersonal skills.

· Excellent coordination and organizational abilities.

· Valuable knowledge of HRMS and MS Office (Excel, Word, PowerPoint).

· Vendor management and negotiation skills.

· Ability to handle multiple tasks and prioritize effectively.

· Strong attention to detail and problem-solving abilities.

Pay: ₹10,859.88 - ₹20,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid time off
- Provident Fund

Work Location: In person

📌 Human Resource Executive (India)
🏢 Chemkart India
📍 India