Job Information

Industry

Administration

Date Opened

02/10/2026

Salary

10 K+

Job Type

Full time

State/Province

Maharashtra

Address

Shivneri Park Rd, opp. Akshay pure veg restaurant, old age home, Bale wadi Phata, Balewadi Gaon

Zip/Postal Code

411001

City

Pune City

Country

India

Job Description

1. Vendor Management

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Identify, onboard, and manage vendors for housekeeping, security, maintenance, pantry, stationery, and other services

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Negotiate contracts, rates, and service-level agreements (SLAs)

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Monitor vendor performance and ensure timely service delivery

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Verify vendor invoices and coordinate payments with accounts

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Maintain vendor records and compliance documentation

2. Housekeeping Management

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Supervise housekeeping staff and outsourced agencies

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Ensure cleanliness and hygiene standards across office premises

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Plan housekeeping schedules and periodic deep cleaning

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Report and resolve cleanliness or maintenance issues

3. Asset Management

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Maintain records of office assets (IT equipment, furniture, appliances, etc.)

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Track asset allocation, movement, and disposal

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Conduct periodic physical verification of assets

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Coordinate repair, replacement, and maintenance of assets

4. Pantry Management

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Manage pantry supplies (tea, coffee, snacks, water, consumables)

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Ensure pantry hygiene and availability of supplies

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Coordinate with pantry vendors and staff

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Monitor pantry expenses and control costs

5. Stationery Management

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Procure and manage office stationery and consumables

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Maintain inventory and ensure timely replenishment

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Issue stationery as per company policy

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Track usage and optimize inventory levels

6. Facility Management

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Oversee day-to-day office facilities operations

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Coordinate with facility vendors for repairs and services

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Ensure compliance with safety, health, and statutory norms

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Handle employee requests related to office facilities

7. Attendance Management

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Maintain and monitor employee attendance records

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Coordinate with HR on attendance, leave, and shift data

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Resolve attendance discrepancies and system issues

8. Salary Support (Admin Coordination)

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Coordinate with HR and payroll for attendance and data inputs

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Ensure timely submission of attendance and overtime records

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Support payroll processing activities as required

9. Building & Maintenance Management

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Coordinate preventive and breakdown maintenance

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Handle electrical, plumbing, HVAC, and civil maintenance issues

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Liaise with building management and external authorities

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Ensure compliance with fire safety and statutory inspections

Requirements

Skills & Competencies

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Robust organizational and multitasking skills

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Vendor negotiation and coordination skills

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Knowledge of facility and office administration

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Basic understanding of payroll and attendance systems

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Good communication and interpersonal skills

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Cost control and documentation skills

Qualifications & Experience

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Bachelor’s degree in any discipline

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2–5 years of experience in administration or facility management (adjustable)

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Experience handling vendors, facilities, and office operations preferred

📌 Admin Executive (India)
🏢 Discreet Solutions
📍 India