# Job Description (JD) – HR Executive / Assistant

## Position

*HR Executive*

## Department

Human Resources

## Reporting To

HR Manager

### Key Responsibilities

#### 1. Attendance & Leave Management

* Monitor daily employee attendance through the HRMS.

* Verify attendance records, late marks, absenteeism, leave, Outdoor Duty (OD), and attendance regularization requests.

* Coordinate with employees and reporting managers to resolve attendance discrepancies.

* Prepare monthly attendance reports for payroll processing.

#### 2. Recruitment & Talent Acquisition

* Source candidates through job portals, social media, employee referrals, and consultants.

* Screen resumes based on job requirements.

* Conduct initial HR screening interviews.

* Schedule and coordinate interviews with hiring managers.

* Maintain the recruitment tracker and ensure timely closure of vacancies.

* Coordinate offer roll-out, joining formalities, and candidate follow-ups.

#### 3. Employee Onboarding & Induction

* Complete joining formalities and employee documentation.

* Conduct induction and orientation programs for new employees.

* Coordinate with departments to ensure a smooth onboarding experience.

* Maintain employee personnel files and HR records.

#### 4. HR Documentation & Compliance

* Prepare appointment letters, confirmation letters, transfer letters, warning letters, experience letters, relieving letters, and other HR documents.

* Maintain employee records in physical files and the HRMS.

* Ensure all employee documents are complete, accurate, and updated.

* Support statutory compliance, HR audits, and policy compliance by maintaining required documentation.

#### 5. Employee Engagement

* Plan and coordinate employee engagement activities, celebrations, recognition programs, wellness initiatives, and employee communication programs.

* Support employee feedback surveys and engagement initiatives to foster a positive workplace culture.

#### 6.



HR Data Management & MIS

* Maintain accurate employee master data in the HRMS.

* Generate HR reports and dashboards on attendance, recruitment, headcount, attrition, leave, and employee records.

* Ensure confidentiality, integrity, and accuracy of HR data.

#### 7. Exit Formalities

* Manage the end-to-end employee separation process.

* Conduct and document exit interviews.

* Coordinate No Dues Clearance with all concerned departments.

* Process resignation acceptance, relieving letters, experience letters, and Full & Final (F&F;) settlement documentation.

* Coordinate with the payroll and IT teams for final settlement and asset recovery.

* Update employee records and HRMS following employee separation.

#### 8. HR Operations

* Handle employee queries related to attendance, leave, HRMS, policies, and HR procedures.

* Assist in payroll by providing accurate attendance and leave inputs.

* Support the implementation of HR policies, SOPs, and process improvements.

* Perform any other HR responsibilities assigned by the HR Manager.

## Required Qualifications

* Bachelor's or Master's degree in Human Resources, Business Administration, or a related field.

* 2–5 years of experience in HR Operations and Recruitment.

* Experience working with HRMS software and Microsoft Excel.

* Strong knowledge of recruitment, attendance management, onboarding, documentation, employee engagement, payroll coordination, and exit management.

## Key Skills

* Recruitment & Talent Acquisition

* Resume Screening

* Interview Coordination

* Employee Onboarding & Induction

* Attendance & Leave Management

* HR Documentation

* Exit Management & Full & Final Settlement

* HRMS Administration

* Employee Engagement

* MIS & HR Data Management

* Payroll Coordination

* Excellent Communication & Interpersonal Skills

* Robust Organizational & Time Management Skills

* Proficiency in MS Excel, Word, and PowerPoint

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR Assistant / Executive in Real Estate Company (India)
🏢 Vijay khetan group
📍 India