Key ResponsibilitiesProcurement & Vendor Management

- Plan and execute procurement of food, beverages, housekeeping supplies, engineering materials, guest amenities, and general stores.
- Identify, evaluate, negotiate, and develop reliable vendors.
- Obtain competitive quotations and ensure cost-effective purchasing.
- Maintain an approved vendor list and conduct periodic vendor evaluations.
- Ensure timely delivery of all materials as per departmental requirements.

Inventory & Stores Management

- Monitor stock levels and maintain optimum inventory.
- Avoid overstocking, stock shortages, and expiry of products.
- Supervise receipt, inspection, storage, and issuance of goods.
- Ensure proper FIFO (First In, First Out) and FEFO (First Expiry, First Out) practices.
- Conduct monthly physical inventory and stock reconciliation.
- Coordinate with Stores for accurate inventory records.

Cost Control

- Negotiate the best possible prices without compromising quality.
- Monitor market price trends and identify cost-saving opportunities.
- Ensure departmental purchases remain within approved budgets.
- Analyze purchase reports and recommend cost reduction initiatives.
- Prevent wastage, pilferage, and unauthorized purchases.

Documentation & Compliance





- Prepare Purchase Orders (POs) as per hotel policy.
- Maintain all purchase records, quotations, invoices, delivery challans, and contracts.
- Ensure GST compliance and proper documentation.
- Coordinate with Accounts for invoice verification and vendor payments.
- Maintain audit-ready records at all times.

Interdepartmental Coordination

- Work closely with Kitchen, F&B;, Housekeeping, Engineering, Front Office, and Accounts.
- Ensure all departmental requisitions are fulfilled promptly.
- Support banquet, conference, wedding, and special event procurement requirements.

Quality Assurance

- Ensure all purchased products meet hotel quality standards.
- Verify quality and quantity at the time of receiving.
- Coordinate with department heads for approval of current products and samples.
- Reject substandard or damaged materials.

Team Management

- Supervise Purchase and Stores staff.
- Allocate responsibilities and monitor performance.
- Conduct training on procurement procedures, inventory management, and documentation.
- Promote discipline and accountability within the department.

Pay: ₹10,843.83 - ₹20,299.63 per month

Work Location: In person

📌 Purchase Executive (India)
🏢 Le Seasons Resort
📍 India