1. Dispatch Coordination

- Plan and coordinate daily dispatch schedules based on production readiness and customer priorities.
- Prepare dispatch plans and ensure timely shipment of goods.
- Coordinate with transporters, warehouse, and logistics teams.
- Track shipments and update stakeholders on delivery status.

2. Documentation & Compliance

- Prepare and verify dispatch documents such as delivery challans, packing lists, e-way bills, and transport documents.
- Ensure compliance with GST and statutory requirements.
- Maintain accurate dispatch records and logs.

3. Billing & Invoicing

- Generate customer invoices as per dispatch details and purchase orders.
- Verify pricing, taxes, and quantities before billing.
- Coordinate with accounts for payment follow-ups and reconciliation.

4. Order Management

- Monitor order status from receipt to delivery.
- Ensure alignment between sales orders, production, and dispatch.
- Handle order changes, cancellations, and urgent requests.

5. Coordination & Communication

- Liaise with sales, production, stores, and accounts teams.
- Communicate dispatch details to customers and internal stakeholders.
- Resolve issues related to delivery delays or billing discrepancies.

6. Inventory & Records





- Coordinate with stores for stock availability and dispatch readiness.
- Maintain records of dispatched goods and pending orders.

7. Reporting

- Prepare daily/weekly reports on dispatch status, billing, and pending orders.
- Track KPIs such as on-time dispatch and billing accuracy.

Key Skills & Competencies

- Knowledge of dispatch processes and logistics coordination
- Understanding of GST billing and invoicing procedures
- Robust attention to detail and accuracy
- Good communication and coordination skills
- Basic accounting knowledge
- Proficiency in ERP systems (SAP, Tally, etc.) and MS Excel

Qualifications

- Bachelor’s degree in Commerce / Business Administration / Logistics or related field
- 2–6 years of experience in dispatch, logistics, or billing roles

KPIs / Performance Metrics

- On-time dispatch rate
- Billing accuracy (error-free invoices)
- Order fulfilment cycle time
- Documentation compliance
- Customer satisfaction (delivery & billing)

Reporting Structure

- Reports to: Logistics Manager / Operations Manager / Accounts Head

Job Types: Full-time, Permanent

Pay: ₹14,000.00 - ₹20,000.00 per month

Benefits:

- Food provided
- Paid time off
- Provident Fund

Work Location: In person

📌 Billing Executive (India)
🏢 Sri Maalathi Engineering Industirees
📍 India