- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Core Responsibilities
- Calendar & Time Management: Organize the CEO's calendar, resolve scheduling conflicts, and prioritize urgent meetings to ensure high-leverage time allocation.
- Communications Management: Monitor the CEO's email inbox, screen calls, and draft correspondence or memos on their behalf.
- Travel Coordination: Arrange complex domestic and international travel logistics, accommodations, and detailed itineraries.
- Meeting & Event Preparation: Coordinate executive meetings,
prepare briefing materials and presentation decks, and manage catering or vendor logistics for corporate events.
- Project Coordination: Oversee special projects, track deliverables across departments, and assist with investor or board relations
Required skills and qualifications
- Four or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Adaptable team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees