Executive Assistant to the Chief Operating Officer

(COO)

Location: Bangalore

Experience: 2–3 Years

Employment Type: Full time

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the

COO who can effectively manage day-to-day executive operations and provide high-level

administrative support. The ideal candidate will possess exceptional communication skills, strong

analytical abilities, and advanced proficiency in Microsoft Excel, with the ability to handle multiple

priorities in a fast-paced environment. This role requires someone who is resourceful, discreet, and

capable of acting as a trusted partner to the COO by ensuring seamless coordination across teams

and driving operational efficiency.

Key Responsibilities

Executive Support

- Manage the COO's calendar, meetings, appointments, and travel arrangements.
- Coordinate meetings, prepare agendas, and ensure timely follow-ups.
- Draft skilled emails, reports, presentations, and business correspondence.
- Prepare meeting minutes and track action items.
- Screen and prioritize communications.

Data Management & Reporting

- Prepare and maintain dashboards, trackers, and MIS reports using Microsoft Excel.
- Analyze business data and present insights in a clear and structured format.
- Ensure accuracy and confidentiality of all reports.

Coordination & Operations

- Liaise with internal departments and external stakeholders.
- Coordinate cross-functional projects and monitor timelines.
- Follow up on deliverables and maintain progress trackers.
- Assist in preparing operational documents,



presentations, and business reviews.

Administrative Responsibilities

- Maintain organized records and documentation.
- Handle expense tracking, invoices, and other administrative tasks.
- Support event coordination, leadership meetings, and business reviews.

Required Skills & Qualifications

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 2–3 years of experience as an Executive Assistant or similar role supporting senior leadership.
- Excellent verbal and written communication skills.
- Strong proficiency in Microsoft Excel.
- Proficiency in Microsoft PowerPoint and Word.
- Excellent organizational and time management skills.
- Robust analytical and problem-solving abilities.
- Ability to maintain confidentiality and multitask under deadlines.

Preferred Skills

- Experience preparing MIS reports and business dashboards.
- Comfortable working with large datasets.
- Strong presentation and documentation skills.
- Experience coordinating with multiple stakeholders.
- Familiarity with Microsoft Teams, Google Workspace, and project management tools is an added

advantage.

What We're Looking For

- Excellent interpersonal and communication skills.
- High attention to detail and accuracy.
- Strong ownership and accountability.
- Ability to anticipate needs and take initiative.
- Professional, confident, and approachable.
- Collaborative team player with a positive attitude.
- Ability to thrive in a dynamic and fast-paced environment.

Pay: ₹500,000.00 - ₹900,000.00 per year

Work Location: In person

📌 Executive Assistant to CEO (India)
🏢 Businesses spanning real estate
📍 India